Senior Legal Assistant

1 month ago

Montreal, Quebec, Canada PSP Investments Full time

About PSP Investments

PSP Investments is a leading investment management company that encourages its employees to grow, forge powerful relationships, contribute, and fuel inspired investment launchpads. Our culture fosters collaboration and allows us to think beyond, in an interconnected way. We advocate for our employees to speak-up, learn, experiment, share, and be part of an inclusive environment where diversity is embraced.

About the Role

This is an excellent opportunity for an experienced administrative assistant to join a first-class, dynamic, team-oriented, highly motivated, and supportive Legal team. PSP is committed to hiring exceptional people who will contribute their expertise, talent, and energy towards PSP's mandate.

As a Senior Legal Assistant, you will be primarily responsible for providing overall administrative support for certain members of the legal team. You will engage directly with internal business partners, external counsel, and stakeholders, utilizing your excellent communication skills, being highly motivated and self-confident.

Key Responsibilities

  • Support a team of lawyers on transactions and the management of a global portfolio of assets
  • Coordinate legal matter management, including the creation of workspaces, filing, and file maintenance
  • Assist in the production of legal documents, preparation of mark-ups, and tracking versions of contracts and correspondence
  • Provide overall administrative and operational support for the team, including scheduling of in-office and virtual meetings, data entry, photocopies, etc.
  • Coordinate the signing and distribution of legal documents and prepare closing binders
  • Make travel arrangements and prepare expense reports

Requirements

  • Minimum of five (5) years of experience in an administrative function, ideally with experience in a business law, finance, or professional services environment
  • A college degree (DEP or AEC) in Office Administration is an asset
  • Knowledge of document management software is an asset
  • Proficiency in MS Office suite
  • Strong word processing, spelling, proofreading, and editing skills
  • Good judgment, tact, diplomacy, and attention to detail
  • Autonomy, proactivity, and strong time-management skills, with the ability to navigate a fast-paced environment
  • Good work ethic, professional integrity, and the ability to work effectively with other team members
  • Ability to work independently with minimal supervision
  • Proficiency in English and French (or willingness to learn)

What We Offer

  • Investment in career development
  • Comprehensive group insurance plans
  • Competitive pension plans
  • Unlimited access to virtual healthcare services and wellness programs
  • Gender-inclusive paid family leave policy: up to 26 weeks for primary caregivers, 5 weeks for secondary caregivers
  • Vacation days available on day one with additional days on milestone service anniversaries, and summer Friday afternoons off
  • A hybrid work model with a mix of in-office and remote days

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