Office Administrative Assistant

7 days ago

Abbotsford, British Columbia, Canada MDR Transportation Ltd. Full time
About the Role

We are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at MDR Transportation Ltd. As an Office Administrative Assistant, you will play a critical role in ensuring the smooth operation of our office.

Key Responsibilities
  • Event Planning: Arrange and coordinate seminars, conferences, and other events to support our business objectives.
  • Minute Taking: Record and prepare minutes of meetings, seminars, and conferences to ensure accurate documentation.
  • Office Procedures: Determine and establish office procedures and routines to optimize efficiency and productivity.
  • Scheduling: Schedule and confirm appointments, meetings, and events to ensure timely and effective communication.
  • Communication: Answer telephone calls, relay messages, and respond to electronic enquiries in a professional and courteous manner.
  • Data Management: Compile data, statistics, and other information to support business decision-making.
  • Supply Management: Order office supplies and maintain inventory to ensure a well-stocked and organized office environment.
  • Customer Service: Greet visitors, direct them to contacts or service areas, and provide exceptional customer service to internal and external stakeholders.
Computer and Technology Skills
  • Microsoft Office: Proficient in MS Excel, MS PowerPoint, and MS Word to support business operations.
Work Environment and Physical Demands
  • Work Environment: Fast-paced environment with a focus on teamwork and collaboration.
  • Physical Demands: Ability to work under pressure, maintain attention to detail, and perform repetitive tasks.
Personal Qualities and Skills
  • Multitasking: Ability to prioritize tasks, manage multiple projects, and meet deadlines.
  • Communication: Excellent oral and written communication skills to effectively interact with colleagues, stakeholders, and clients.
  • Flexibility: Ability to adapt to changing priorities, work schedules, and office procedures.
  • Teamwork: Strong team player with a client-focused approach to deliver exceptional results.
  • Reliability: Demonstrated reliability, punctuality, and commitment to meeting deadlines and delivering high-quality work.

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