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Legal Administrative Assistant

2 months ago

Toronto, Ontario, Canada AKM Law Full time
About AKM Law

AKM Law is a reputable Toronto-based immigration law firm dedicated to providing exceptional legal guidance on complex immigration and refugee matters. Our team is committed to delivering outstanding service to our clients.

Job Summary

We are seeking a highly motivated and organized Legal Administrative Assistant to join our team. As a key member of our team, you will be responsible for providing administrative support to our lawyers and ensuring the smooth operation of our office.

Key Responsibilities
  • Manage and maintain accurate and up-to-date files, including retainer agreements, banking, and client communication.
  • Prepare and send invoices to clients, follow up on outstanding payments, and maintain accurate records.
  • Schedule appointments and meetings with clients and government officials.
  • Enter data into immigration forms, both paper and online, and maintain accurate records.
  • Organize and assemble application packages, including document preparation and filing.
  • Perform various administrative tasks, including filing, faxing, scanning, and copying.
  • Assist with routine correspondence, including responding to client inquiries and preparing letters.
  • Follow up with government authorities on pending applications and conduct research as needed.
Requirements
  • Post-secondary education is essential.
  • Excellent English verbal and written communication skills are essential.
  • Knowledge of CLIO management software is beneficial.
  • Previous experience in an immigration law firm is beneficial.
  • Ability to effectively prioritize, organize, and multitask in a fast-paced environment.
  • Knowledge of MS Office, Word, Excel, and PowerPoint is required.
  • Attention to detail and problem-solving skills are essential.
  • Ability to work with minimal supervision.
What We Offer
  • Competitive salary commensurate with experience.
  • Extended health care benefits.
  • A dynamic and supportive work environment.

We thank all candidates for their interest; however, only those considered for an interview will be contacted.