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Administrative Assistant

2 months ago

Calgary, Alberta, Canada Warsi Medical Professional Corporation Full time
Job Summary

We are seeking a highly organized and detail-oriented Medical Administrative Assistant to join our team at Warsi Medical Professional Corporation. As a key member of our administrative staff, you will be responsible for providing exceptional support to our medical team and ensuring the smooth operation of our clinic.

Key Responsibilities
  • Administrative Support
    • Coordinate the flow of information and maintain accurate records
    • Interview patients to obtain case histories and maintain confidentiality
    • Manage incoming mail and other materials, and distribute them accordingly
    • Schedule and confirm appointments, and maintain a calendar
  • Communication and Customer Service
    • Provide exceptional customer service to patients and staff
    • Train staff in procedures and software, and ensure they are up-to-date
    • Prepare and send correspondence, reports, and other documents
  • Office Management
    • Maintain a well-organized filing system and ensure accurate record-keeping
    • Order supplies and maintain inventory, and ensure the office is well-stocked
    • Arrange travel and itineraries, and make reservations as needed
  • Supervision and Teamwork
    • Supervise 1-2 staff members and provide guidance and support
    • Work collaboratively with the medical team to ensure seamless operations
Requirements
  • Education and Experience
    • Bachelor's degree in a related field
    • 2 years of experience in a medical administrative role
  • Skills and Knowledge
    • Excellent communication and organizational skills
    • Proficient in MS Word and MS Excel
    • Ability to work in a fast-paced environment and maintain attention to detail
  • Personal Qualities
    • Accurate and reliable
    • Client-focused and flexible
    • Initiative and judgment
    • Organized and a team player
Working Conditions

This is a permanent, full-time position working 32-40 hours per week. Public transportation is available.