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Office Administrator

2 months ago

Pickering, Ontario, Canada 2126113 Ontario Ltd Full time
Job Summary

We are seeking a highly organized and detail-oriented Office Administrator to join our team at 2126113 Ontario Ltd. As an Office Administrator, you will be responsible for providing administrative support to our office, ensuring the smooth operation of our business.

Key Responsibilities
  • Administrative Support
    • Provide administrative assistance to our office staff, including answering phones, responding to emails, and preparing correspondence.
    • Manage and maintain accurate records and files, both physical and digital.
    • Coordinate travel arrangements, meetings, and appointments.
  • Office Management
    • Oversee the day-to-day operations of the office, including maintaining a clean and organized workspace.
    • Manage office supplies, equipment, and maintenance.
    • Ensure compliance with company policies and procedures.
  • Financial Management
    • Assist with budgeting, forecasting, and financial reporting.
    • Manage and reconcile office expenses.
    • Prepare and process invoices and payments.
  • Communication
    • Develop and maintain effective communication with internal and external stakeholders.
    • Prepare and distribute meeting minutes, reports, and other documents.
Requirements
  • Education
    • College, CEGEP, or other non-university certificate or diploma from a program of 1 year to 2 years.
  • Experience
    • 1 to less than 7 months of experience in an administrative role.
  • Skills
    • Excellent communication and organizational skills.
    • Ability to work in a fast-paced environment and meet deadlines.
    • Proficiency in MS Office, including Excel, Word, and Outlook.
Working Conditions
  • Work Environment
    • Fast-paced office environment.
  • Physical Demands
    • Ability to work in a seated position for extended periods.
    • Ability to lift up to 25 pounds.
Language
  • Language
    • English.
Work Schedule
  • Hours of Work
    • 37.5 hours per week.