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Facilities Coordinator

2 months ago

Newmarket, Ontario, Canada CB Canada Full time
Job Title: Facilities Coordinator

We are seeking a highly organized and detail-oriented Facilities Coordinator to join our team at CB Canada. As a key member of our facilities management team, you will be responsible for maintaining accurate records, ensuring compliance with company policies, and providing exceptional support to our directors and staff.

Key Responsibilities:
  • Maintain a database of owned and leased properties, ensuring up-to-date records and compliance with company policies.
  • Onboard and offboard offices and sites as required, ensuring a seamless transition.
  • Monitor lease and mortgage agreements to ensure compliance and contractual obligations are met.
  • Develop and maintain a list of upcoming lease and mortgage expiration dates to ensure timely renewal processes.
  • Review new leases to ensure they align with our client's guidelines.
  • Maintain a list of repairs and maintenance on leased and owned properties for analysis and projections.
  • Assist directors with completion of Ministry Infrastructure Surveys.
  • Support the development of competitive tenders for large capital projects.
  • Maintain accurate records of capital requests and funded projects.
  • Develop and maintain a database of leased and owned vehicles.
  • Ensure procurement guidelines are met and policies are followed during the procurement process for all capital purchases.
  • Liaise with the Supported Living Manager for the purchase of new vehicles, including procurement and insurance.
  • Review and recommend cost-saving initiatives for facilities management.
  • Interact with managers regarding facilities management and operational issues.
Requirements:
  • A minimum of 2 years of experience in asset management, finance, or procurement.
  • Experience working in a community-based setting or non-profit organization is an asset.
  • Ability to manage, lead change, and build process improvements.
  • Expertise in facility inspections and commercial construction projects.
  • 3+ years of experience in a similar role.
  • Savvy with word processing and spreadsheets.
  • Ability to accomplish tasks independently.

We offer a collaborative and fast-paced work environment, with opportunities for professional growth and development. If you are a motivated and detail-oriented individual with a passion for facilities management, we encourage you to apply.