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Administrative Coordinator

2 months ago

Mississauga, Ontario, Canada GTA Home Developer Inc. Full time
About the Role

We are seeking an experienced Administrative Assistant to join our team at GTA Home Developer Inc. as a key member of our support services team.

Key Responsibilities
  • Coordinate seminars, conferences, and other events
  • Manage the flow of information within the team
  • Direct and control daily operations
  • Supervise staff and direct daily activities
  • Evaluate daily operations and motivate staff
  • Plan and control budget and expenditures
  • Establish and implement policies and procedures
  • Record and prepare minutes of meetings, seminars, and conferences
  • Plan, develop, and implement recruitment strategies
  • Schedule and confirm appointments
  • Manage contracts and training and development strategies
  • Answer telephone and relay telephone calls and messages
  • Oversee the analysis of employee data and information
  • Answer electronic enquiries and oversee development of communication strategies
  • Compile data, statistics, and other information
  • Oversee the preparation of reports
  • Respond to employee questions and complaints
  • Order office supplies and maintain inventory
  • Organize staff consultation and grievance procedures
  • Arrange travel, related itineraries, and make reservations
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Conduct research and perform data entry
  • Provide customer service and maintain and manage digital database
  • Coaching and conduct performance reviews
  • Supervise office and volunteer staff
Requirements
  • Google Docs
  • MS Excel
  • MS Outlook
  • MS PowerPoint
  • MS Windows
  • MS Word
  • MS Office
  • Google Drive
  • Basic security clearance
  • Own transportation
  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Repetitive tasks
  • Large caseload
  • Large workload
  • Work with minimal supervision
  • 1 to less than 7 months of experience
What We Offer

We offer a competitive salary and benefits package, as well as opportunities for professional growth and development.