Executive Assistant
7 days ago
About the Role
The Executive Assistant - Office of the CEO will play a critical role in supporting the Office of the CEO at GeoComply. This position requires exceptional organizational skills, attention to detail, and the ability to thrive in an ambiguous, hypergrowth environment.
Key Responsibilities
- Calendar and Communications Management: Proactively manage and prioritize the CEO's calendar, including scheduling meetings, appointments, and events.
- Handle confidential information with discretion and maintain a high level of professionalism at all times.
- Follow up with stakeholders to ensure deadlines are met and action items are acted on.
- Provide Ad Hoc support in a fast-paced environment.
- Travel and Logistics: Coordinate domestic and international travel arrangements, including flights, accommodation, and transportation.
- Reconcile and process travel expenses in accordance with company policies.
- Meeting and Events Coordination and Support: Prepare and coordinate meeting materials, including agendas, presentations, and reports.
- Attend meetings as necessary, take accurate minutes, and distribute action items to ensure timely follow-up.
- Provide logistical and administrative support for org-wide and cross-functional meetings and events.
- Provide strategic, operational, administrative, and project support in areas such as compliance, marketing, and other relevant departments as required.
- Project Management: Assist in managing key projects, ensuring deadlines are met and deliverables are achieved.
- Collaborate with various departments to coordinate project activities and communications.
- Prepare reports and presentations as required.
Requirements
- Knowledgeable: 3+ years of experience as an Executive Assistant in a fast-paced environment.
- Keen and proactive: The kind of person who thinks outside the box and acts on them.
- Intuitive: High emotional intelligence to read a room and understand key stakeholders.
- Excellent prioritization skills: The to-do list is as long as a Costco receipt.
- Assertive and confident: Follow up with people and getting things done on time requires tact.
- Compelling Communicator: Able to put together a great presentation and draft an easy-to-follow email.
Bonus Points
- Project Management experience (Jira/Confluence)
- Interest in learning about and growing in the cyber security space - a rapidly growing vertical.
Salary Range
CAD $104,000 annually. The base pay offered may vary depending on a variety of factors including, your qualifications, job-related knowledge, skills, and experience.
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