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Administrative Assistant

2 months ago

Vaughan, Ontario, Canada visaforyou inc Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Visaforyou Inc. as an Office Manager. The successful candidate will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and contributing to the overall success of our organization.

Key Responsibilities
  • Administrative Support
    • Provide administrative support to our team, including answering phone calls, responding to emails, and preparing correspondence.
    • Manage and maintain accurate and up-to-date records and files.
    • Coordinate travel arrangements, meetings, and appointments.
  • Office Management
    • Oversee the day-to-day operations of the office, including managing supplies, equipment, and facilities.
    • Ensure the office is well-organized and maintained, including maintaining a clean and safe working environment.
    • Develop and implement administrative procedures and policies to improve office efficiency.
  • Communication and Customer Service
    • Provide excellent customer service to internal and external clients, including responding to inquiries and resolving issues.
    • Communicate effectively with team members, management, and external stakeholders.
  • Project Management
    • Assist in the planning, coordination, and implementation of projects and initiatives.
    • Develop and maintain project schedules, budgets, and resource plans.
Requirements
  • Education
    • Secondary (high) school graduation certificate.
  • Experience
    • 5 years or more of experience in an administrative role.
  • Skills
    • Excellent communication and interpersonal skills.
    • Strong organizational and time management skills.
    • Ability to work independently and as part of a team.
    • Proficient in Microsoft Office and other administrative software.
Working Conditions

The successful candidate will be required to work in a fast-paced environment with tight deadlines and a large workload. The ability to multitask, prioritize tasks, and maintain attention to detail is essential.

What We Offer

We offer a competitive salary and benefits package, as well as opportunities for professional growth and development. If you are a motivated and organized individual who is looking for a challenging and rewarding role, please submit your application.