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Office Coordinator

3 months ago

Cambridge, Ontario, Canada Skylark Logistics Inc. Full time
Job Overview

We are seeking a dedicated Administrative Assistant to join our team at Skylark Logistics Inc.. This role is essential in ensuring smooth office operations and providing support to our team.

Employment Details
  • Employment Type: Permanent
  • Working Language: English
  • Weekly Hours: 35 hours
Qualifications

Education: Candidates should possess a secondary (high) school graduation certificate.

Work Environment

This position is based in an urban area, offering a dynamic and fast-paced work setting.

Key Responsibilities
  • Organize and coordinate seminars, conferences, and other events.
  • Oversee and mentor junior staff members.
  • Document and prepare minutes for meetings and conferences.
  • Establish and implement office procedures and routines.
  • Manage scheduling and confirm appointments.
  • Handle telephone communications and relay messages.
  • Respond to electronic inquiries efficiently.
  • Compile and analyze data, statistics, and other relevant information.
  • Order and maintain office supplies and inventory.
  • Arrange travel plans, itineraries, and reservations.
  • Welcome visitors and direct them to appropriate contacts or service areas.
  • Set up and maintain both manual and digital filing systems.
  • Type and proofread various documents, including correspondence and forms.
Technical Skills

Proficiency in the following software is required:

  • Google Docs
  • MS Excel
  • MS PowerPoint
  • MS Windows
  • MS Word
  • MS Office Suite
Specialization Areas
  • Correspondence Management
  • Report and Record Keeping
  • Contract Administration
Transportation and Travel
  • Access to personal transportation is preferred.
  • Public transportation options are available.
Work Conditions
  • Ability to thrive in a fast-paced environment.
  • Capable of working under pressure and meeting tight deadlines.
  • Attention to detail is crucial.
  • Repetitive tasks may be required.
Personal Attributes
  • Strong multitasking abilities.
  • Excellent verbal and written communication skills.
  • Organizational skills and flexibility.
  • Team-oriented with a client-focused approach.
  • Reliable and accurate in task execution.
Additional Information
  • Training will be provided for candidates with no prior experience.
  • Free parking is available for employees.
Diversity and Inclusion

Skylark Logistics Inc. is committed to creating a welcoming work environment for all individuals, including:

  • Persons with disabilities
  • Newcomers and refugees
  • Youths
  • Veterans
  • Indigenous peoples
  • Mature workers
  • Visible minorities

We provide various training programs to promote awareness and inclusivity within our workplace.