Co-op Department Manager

2 weeks ago

Vancouver, British Columbia, Canada VanWest College Full time
Co-op Department Manager Job Description

The Co-op Department Manager is responsible for overseeing the effective management and supervision of the Co-op Department's operations. This includes providing strategic direction, supervising Co-op Coordinators, expanding the host company database, promoting the Co-op program, and offering guidance to students in individual meetings.

Key Responsibilities:
  • Supervision and Management: Supervise and manage the overall workflow, deliverables, and operation of the Co-op Department. Direct and guide Co-op Coordinators in their roles, providing support, mentorship, and training as needed. Ensure efficient administration of documents, coordination of events/activities, and provision of career-related services to students.
  • Strategic Direction and Leadership: Provide strategic direction and leadership for Co-op Services, including the development and implementation of policies, procedures, and initiatives to support Co-op's goals. Establish structure, process management/integrity, benchmarking, and planning frameworks to enhance the effectiveness and efficiency of Co-op operations.
  • Expansion of Host Company Database: Lead efforts to expand the database of host companies to create more opportunities for students. Utilize various strategies such as networking at industry events, collaborating with industry associations, engaging alumni, utilizing online platforms, implementing referral programs, and targeting outreach campaigns. Conduct market research to identify potential employers and job opportunities, in collaboration with Co-op Instructors.
  • Promotion and Outreach: Promote programs and explain the Co-op process to prospective and new employers via telephone, in-person meetings, email, and other communication channels. Organize and plan special events such as weekly workshops and semi-annual hiring fairs (Spring and Fall) to showcase the Co-op program and engage with stakeholders. Conduct site visits to maintain relationships with host companies, gather feedback, and seek referrals for future employment opportunities.
  • Student Support and Consultation: Provide consulting and support to students towards the development of realistic co-op work plans. Support instructional staff in developing market-attractive resumes and offering guidance for interview performance, both individually and in group settings.
  • Administrative Duties: Prepare for new term intake for co-op students, including co-op orientation preparation, creating co-op student profiles, updating personal and work permit information, and handling intake-related administrative duties.

Requirements:

  • 2-3 years of work experience in a supervisory role preferably in the education sector or other related sectors.
  • Knowledge of education programs or related working experience in the education sector is preferable.
  • Background in sales/marketing and/or HR/career consulting would be an asset.
  • Possess excellent communication and conflict resolution skills.

About VanWest College:

VanWest College is a privately owned Canadian college with campuses located in Vancouver and Kelowna, British Columbia. The College is certified by the Private Training Institutions Branch (PTIB) branch of the BC government Ministry of Advanced Education. Certification by PTIB assures clients that VanWest College delivers education and training programs that meet and exceed high quality educational standards and student protection. Highly interactive program courses, taught by industry leaders, are designed to improve students' communication skills, increase business knowledge and refine job-search and employability skills. Students will acquire the essential real-life skills necessary to be successful in a workplace environment and students in co-op programs will spend approximately 50% of their program time in paid, authentic Canadian job placements. For real learning, real experience and real results, VanWest College is the premiere choice.

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