Document Management Specialist
3 weeks ago
About Aecon Nuclear
Since 1967, Aecon has proudly served Ontario's nuclear industry. Aecon Nuclear aims to be the partner-of-choice for key nuclear clients and our dedication to excellence is leading us there. Aecon Nuclear provides a full spectrum of Engineering, Procurement and Construction (EPC) services, in addition to maintenance and manufacturing services tailored to meet the demanding requirements of the nuclear power industry.
Your Role as a Document Management Specialist
As a Document Management Specialist, you will play a vital role in ensuring the smooth operation of our projects by managing all aspects of document control. You will be responsible for implementing and enforcing established work processes and procedures for both paper and electronic document management.
- Core Responsibilities:
- Administer and enforce all aspects of Document Control functions through established work processes and procedures for paper and electronic document management to meet all objectives.
- Coordinate document management activities with internal departments and clients.
- Ensure the quality of all drawings and documents prior to issue (Administrative check), as per established document control procedures.
- Maintain and enforce project procedures associated with relevant Document Control / Record Management processes.
- Produce and maintain documentation; receive, process and control deliverable and non-deliverable documentation.
- Process, print and distribute documentation received from client, site and suppliers.
- Monitor and update document baseline.
- Process and record requests for filing documentation received from third parties, including restrictions and export permits.
- Work collaboratively with project teams to ensure timely and accurate document delivery.
Your Skills and Qualifications:
- Knowledge and proficiency in Microsoft Office programs, Adobe Acrobat and File Transfer Protocol.
- Knowledge of the Records Management System.
- Proficient in using computerized Document Management applications / Electronic Document Management Systems (EDMS).
- Good understanding of engineering and procurement documentation.
- Strong organizational skills with accurate attention to detail, with the ability to establish priorities and work under pressure to meet schedules.
- Self-starter, requiring minimum guidance. Uses initiative to identify, investigate and solve problems.
- Good understanding of document security requirements through the document processing stages.
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