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Contract Compliance Specialist
3 months ago
Company Overview: Electricenergyonline is a leader in the energy sector, committed to excellence and compliance in all aspects of our operations.
Position Summary: We are in search of a dedicated and skilled Contract Compliance Specialist to enhance our Western Construction Operations.
Key Responsibilities:
- Contract Evaluation: Conduct comprehensive evaluations of contractual agreements to pinpoint essential compliance obligations, terms, and conditions.
- Compliance Oversight: Formulate and execute strategies for overseeing adherence to contractual commitments, including timelines, deliverables, and performance indicators.
- Risk Management: Detect potential risks and compliance discrepancies within contracts, proposing strategies to mitigate exposure and ensure compliance with regulatory standards.
- Labor Compliance Program Management: Administer and maintain precise records of all certified payroll, apprenticeship, and associated documentation. Organize and manage contract repositories for efficient access and retrieval; identify compliance issues in certified payroll and coordinate corrective actions with subcontractors; conduct monthly audits of subcontractor payments through compliance reporting.
- Documentation Oversight: Ensure the accuracy and currency of all records related to certified payroll, apprenticeship, and other relevant documents. Assist in managing subcontract documentation for accuracy, approvals, and payments.
- Collaboration: Partner with internal teams, including legal, procurement, finance, and operations, to ensure a shared understanding of contractual obligations. Provide ongoing support to the construction team, encompassing administrative and data management tasks.
- Vendor Relations: Cultivate and sustain effective relationships with vendors and external partners, addressing compliance concerns and negotiating contract terms as necessary.
- Reporting and Insights: Generate regular reports and analyses on contract compliance status, identifying deviations and areas for improvement, and recommending corrective actions.
- Training and Development: Lead training sessions to educate staff on contract compliance policies, procedures, and best practices.
- Continuous Improvement: Stay updated on industry trends and regulatory changes, recommending and implementing process enhancements to improve efficiency and effectiveness.
- Additional Duties: Perform other responsibilities as assigned.
Minimum Qualifications:
- Bachelor's degree in business administration, legal studies, or a related field; or equivalent education and relevant experience.
- A minimum of three (3) years of experience managing large-scale construction project contracts.
- Proven experience with certified payroll reporting and invoicing for public works projects.
Preferred Qualifications:
- Experience with contract compliance management software.
- Familiarity with construction management software.
- In-depth knowledge of specifications processing and maintaining submittal registers.
- Understanding of construction business practices.
- Strong analytical skills with the ability to validate and interpret quantitative data.
- Advanced proficiency in MS Office Suite, particularly Excel.
- Excellent communication and presentation skills.
- Ability to manage multiple priorities effectively.
- Willingness to travel as necessary.
Explore the opportunity to contribute to our mission at Electricenergyonline.