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Administrative Coordinator

2 months ago

Mississauga, Ontario, Canada Canamex-Carbra Transportation Services Inc. Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Canamex-Carbra Transportation Services Inc. As an Administrative Coordinator, you will be responsible for providing administrative support to our management team and ensuring the smooth operation of our office.

Key Responsibilities
  • Administrative Support
    • Provide administrative support to the management team, including scheduling appointments, preparing reports, and maintaining records.
    • Develop and implement administrative procedures to improve office efficiency.
  • Communication
    • Answer and direct phone calls, respond to emails, and greet visitors.
    • Communicate with clients, vendors, and other stakeholders as needed.
  • Project Coordination
    • Coordinate projects and programs, including arranging travel, preparing itineraries, and making reservations.
    • Assign and review projects and programs, ensuring timely completion and quality results.
  • Office Management
    • Oversee the maintenance of office supplies, equipment, and inventory.
    • Ensure the office is well-organized and clutter-free.
  • Supervision
    • Supervise a team of 3-4 people, providing guidance and support as needed.
  • Computer and Technology
    • Proficient in MS Windows, MS Word, and MS Office.
  • Transportation/Travel Information
    • Public transportation is available.
  • Work Conditions and Physical Capabilities
    • Fast-paced environment.
    • Work under pressure.
    • Tight deadlines.
    • Attention to detail.
    • Repetitive tasks.
  • Experience
    • 2 years to less than 3 years of experience in an administrative role.
  • Other Benefits
    • Parking available.
    • Permanent employment.
    • 40 hours per week.
    • English language.