Payroll Specialist
1 month ago
Job Summary:
The Payroll Specialist will be responsible for the administration of the payroll process, RRSPs and insurance for the 3 payroll groups, Toronto, Knowlton and Longueuil, which represents more or less 700 employees.
Main Responsibilities:
- Maintain employee payroll records;
- Collect and verify into the HR system employee information (new employee, change of status, termination of employment, etc.);
- Make deductions for salary and alimony garnishments;
- Inform government authorities when employees are absent from work for extended periods;
- Process payroll every 2 weeks, according to established procedure;
- Support managers in the management of time sheets;
- Review and balance government remittances from the Dayforce system according to established government standards;
- Provides figures for government, provincial and federal remittances and ensures that payment is made on the required date;
- Prepares Records of Employment when required;
- Verify billing, prepare monthly payment requisitions for group insurance;
- Provide a detailed file of third party payments for RRSPs, CSN Equity Funds and QFL;
- Communicate termination of employment or contribution stop information to group RRSP providers;
- Prepare and enter journal entries at the end of each month;
- Prepare the annual government summary;
- Adjusting the vacation accumulation bank ($) when employees return to work after illness, CNESST, maternity/paternity;
- Prepare the annual vacation file and perform the verification in Dayforce;
- Prepare the import file for employee vacation rates for the beginning of the fiscal year;
- Calculate the cumulative annual vacation and time accumulated at the end of the fiscal year;
- Maintain the headcount file on a monthly basis and forward it to management;
- Enroll employees in group insurance and group retirement savings plan programs;
- Perform an audit of insurance coverage changes before each pay period;
- Follow up on the payment of insurance premiums for employees who are off work (correspondence, deposits, etc.);
- Prepare the hours file as well as validate the eligibility and bonus percentage of employees to the organization's bonus program in order to provide it to the finance department;
- Prepare the payroll file for the payment of bonuses;
- Carry out the year-end balancing of taxable benefits in order to issue Relevé 1 / T4 statements;
- Perform training follow-ups for the 1% law;
- Complete and participate in the production of year-end reports (salary declaration, CNESST, 1% Training, etc.);
- Complete employee employment verifications and confirmations;
- Perform all other related tasks or projects assigned by the immediate supervisor.
Qualifications:
- DEC in accounting/administration or equivalent;
- 3 to 5 years of experience in a similar position;
- Very good knowledge of MS Office suite and AS/400, Ceridian Dayforce (a major asset);
- Fluency in French and English, both spoken and written;
- CPA (Canadian Payroll Association) training, an asset.
Skills Required:
- Very high standard of confidentiality given the accessibility to employee information;
- Excellent interpersonal skills and ability to communicate from an internal and external customer service perspective;
- Ability to manage time and meet deadlines;
- Meticulous and rigorous;
- Aptitude for teamwork;
- Ability to adapt and strong agility;
- Resourcefulness, autonomy, dynamism and sense of organization.
Benefits:
- Hybrid mode
- Employee assistance program
- RPDB Program
- Group Insurance Plan
- Service Recognition Program
Other details:
- Pay Type Salary
- Employment Indicator SG&A
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