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Administrative Support Specialist

2 months ago

Wetaskiwin, Canada HOPE IMMIGRATION AND CONSULTANCY INC Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at HOPE IMMIGRATION AND CONSULTANCY INC. As an Administrative Support Specialist, you will provide administrative support to our team, ensuring the smooth operation of our office.

Key Responsibilities
  • Scheduling and Coordination: Schedule and confirm appointments, meetings, and events, ensuring timely and efficient communication with clients and team members.
  • Communication and Reception: Answer telephone calls, relay messages, and provide excellent customer service to our clients and stakeholders.
  • Data Management: Compile data, statistics, and other information to support our team's decision-making and reporting needs.
  • Reporting and Documentation: Oversee the preparation of reports, maintain accurate records, and ensure compliance with company policies and procedures.
  • Supply Management: Order office supplies, maintain inventory, and ensure a well-stocked and organized workspace.
  • Information Management: Set up and maintain manual and computerized information filing systems, ensuring easy access to important documents and records.
  • Correspondence and Documentation: Type and proofread correspondence, forms, and other documents, ensuring accuracy and professionalism.
Requirements
  • Education: Secondary (high) school graduation certificate.
  • Experience: 1 year to less than 2 years of experience in an administrative support role.
  • Skills: Ability to work independently, multitask, and prioritize tasks effectively. Strong organizational and communication skills, with a focus on attention to detail and accuracy.
Work Environment

We offer a dynamic and supportive work environment, with opportunities for professional growth and development. As an Administrative Support Specialist, you will work closely with our team to provide exceptional service to our clients and stakeholders.

Language and Work Hours

The primary language of work is English, and the work hours are 35 to 40 hours per week.