Senior Executive Assistant to the VP of Finance and Operations

4 weeks ago

Town of Athabasca, Canada Athabasca University (AU) Full time

Athabasca University is seeking a dedicated Senior Executive Assistant to support the Vice-President of Finance Operations and Chief Financial Officer.

Position Overview:

The Senior Executive Assistant (SEA) will report directly to the VPFO & CFO and will play a crucial role in delivering essential administrative services within the Office of the Vice-President Finance and Operations (OVPFO). Key responsibilities include:

  • Providing comprehensive administrative support to the VPFO & CFO.
  • Coordinating reports and submissions for the VPFO Division to various leadership and governance bodies.
  • Generating necessary documentation and reports for both internal and external stakeholders.
  • Offering backup assistance to the Administrative Assistant supporting the Directors and Chief Internal Auditor within the VPFO Division.
  • Collaborating with the Administrative Assistant on financial aspects of the division.
  • Facilitating administrative support for committees and working groups, including managing agendas, motions, notes, and recordings as directed by the VPFO & CFO.

Qualifications:

  • A bachelor's degree combined with over five (5) years of progressively responsible administrative experience, ideally within a post-secondary institution (or an equivalent mix of education and experience).
  • Exceptional interpersonal, verbal, and written communication abilities along with strong organizational, time-management, and administrative skills.
  • Robust critical thinking and decision-making capabilities.
  • Ability to effectively manage a varied and demanding schedule, multitask, and maintain precision while adhering to deadlines in a dynamic environment.
  • Proficiency in working under pressure, prioritizing tasks, and delegating responsibilities as necessary.
  • Detail-oriented, flexible, and decisive, with a knack for timely problem analysis and resolution.
  • Supervisory experience is advantageous.
  • Capacity to work collaboratively in a team setting while upholding the university's core values.
  • Ability to work independently, frequently reassessing priorities while keeping relevant parties informed.
  • Commitment to maintaining confidentiality and discretion, with the ability to handle sensitive issues across a range of topics.
  • Familiarity with relevant administrative policies and procedures is a plus.
  • Proficient in key office software systems, particularly Microsoft Office, Adobe, and SharePoint.
  • Willingness to learn and adapt to new software tools as required for the role.

Work Environment:

Athabasca University may provide relocation assistance for the right candidate. As a resident of Alberta, you have the option to work remotely or from our beautiful campus.

Application Instructions:

Applications must be submitted through our online recruitment system, including a resume, cover letter, and contact information for three references.

We appreciate the interest of all applicants; however, only those selected for interviews will be contacted.

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