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Human Capital Administrator

3 months ago

Halifax, Nova Scotia, Canada Shannex Incorporated Full time

Job Title: Human Resources Coordinator

Job Category: Human Resources

Job Type: Permanent Full Time

Location: Corporate

Number of Positions: 1


Position Overview

If you are committed to embodying compassion, integrity, professionalism, and safety, consider a fulfilling career with Shannex. Our communities provide more than just a workplace; they foster and celebrate exceptional individuals who cultivate meaningful connections while Leading the Way to Better Living™.

We are currently seeking a Human Resources Coordinator to become a vital part of our Human Resources Team located in Halifax, Nova Scotia.


Valuable Benefits

You will be part of a supportive and skilled team that enhances our communities, making them wonderful places to live, work, and visit. As a well-established and respected entity in the healthcare industry, Shannex provides avenues for personal growth, professional development, and career advancement. At the end of each day, you will feel a sense of accomplishment knowing you have positively impacted the lives of our residents. Additional benefits include:

  • Comprehensive health and dental benefits plan, including an Employee and Family Assistance Program
  • Access to virtual healthcare 24/7 at no cost through the group health benefit plan
  • RRSP program with employer matching
  • Immediate vacation accrual and travel insurance
  • Complimentary onsite parking
  • Access to numerous vendors offering perks and discounts through our WorkPerks program
  • Opportunities for continuing education and training through Shannex's Centre of Excellence
  • Involvement in sector innovation and continuous improvement initiatives
  • Recognition and rewards for service excellence and safety

Key Responsibilities

  • Manage Workforce Systems throughout the employee lifecycle, ensuring the maintenance of electronic personnel files
  • Support the internal recruitment process by tracking job vacancies, posting internal positions, and informing hiring managers of applicants
  • Process employee status changes and terminations, including the creation of status change letters and completion of Employee Update Forms
  • Conduct regular audits to ensure data integrity, including employment entitlement accruals, wage increments, and vacation banks
  • Adhere to guidelines set forth in Collective Agreements or Terms and Conditions
  • Communicate essential information to staff via electronic messaging or bulletin boards
  • Facilitate new employee orientation related to Workforce & Scheduling, providing training on scheduling software
  • Review, validate, and correct electronic employee timecards daily in preparation for bi-weekly payroll processing
  • Address employee inquiries and concerns promptly and effectively

Candidate Profile

In addition to valuing continuous improvement, collaboration, and accountability, you possess:

  • A College Diploma
  • At least 1 year of relevant experience
  • Strong proficiency in Microsoft Excel, Word, and Outlook
  • Prior experience with Kronos or similar scheduling programs is considered an asset
  • A passion for the healthcare sector and a commitment to ensuring seniors have access to quality accommodations, services, and care

About Shannex

Shannex began its journey when our Founder, Joseph Shannon, acquired a single nursing home in his hometown. Over the years, we have evolved into a trusted provider of senior accommodations, services, and care across multiple provinces. Our industry-leading services are inspired by our residents and delivered by dedicated teams who create exceptional resident experiences and a positive, fulfilling work environment where every voice is valued.