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Administrative Coordinator

2 months ago

Boyle, Canada TRI-GEN GROUP LTD. Full time
Job Summary

We are seeking an experienced Administrative Assistant to join our team at TRI-GEN GROUP LTD. as an Administrative Coordinator. The successful candidate will be responsible for providing administrative support to our team, ensuring the smooth operation of our office.

Key Responsibilities
  • Administrative Support
    • Provide administrative assistance to the team, including answering phone calls, responding to emails, and preparing correspondence.
    • Manage and maintain accurate records and files, both physical and digital.
    • Coordinate travel arrangements, meetings, and appointments.
  • Office Operations
    • Oversee the day-to-day operations of the office, including maintaining a clean and organized workspace.
    • Manage office supplies and equipment, ensuring that all necessary materials are available.
    • Develop and implement procedures for maintaining accurate and up-to-date records.
  • Communication
    • Develop and maintain effective communication with team members, clients, and stakeholders.
    • Prepare and distribute meeting minutes, reports, and other documents as required.
    • Provide excellent customer service, responding to inquiries and resolving issues in a timely and professional manner.
  • Team Support
    • Provide administrative support to team members, including preparing documents, making travel arrangements, and coordinating meetings.
    • Assist with special projects and events, as required.
    Requirements
    • Education
      • Secondary (high) school graduation certificate.
    • Experience
      • 1 year to less than 2 years of experience in an administrative role.
    • Skills
      • Excellent communication and interpersonal skills.
      • Ability to work independently and as part of a team.
      • Strong organizational and time management skills.
      • Proficient in MS Office and other software applications.
    • Security and Safety
      • Criminal record check.
    • Work Conditions and Physical Capabilities
      • Ability to work in a fast-paced environment.
      • Ability to work under pressure and meet deadlines.
      • Ability to multitask and prioritize tasks.
    • Personal Suitability
      • Ability to work independently and as part of a team.
      • Excellent oral and written communication skills.
      • Flexibility and adaptability.
      • Strong organizational and time management skills.
      Support for Newcomers and Refugees
      • Participates in a government or community program or initiative that supports newcomers and/or refugees.
      • Assists with immediate settlement needs of newcomers and/or refugees.