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Office Coordinator

3 months ago

Gananoque, Ontario, Canada Bhagyalaxmi Hospitality Inc Full time
Position Overview

As an Executive Administrative Specialist at Bhagyalaxmi Hospitality Inc, you will play a crucial role in ensuring the smooth operation of our office environment. Your organizational skills and attention to detail will be vital in supporting our team and managing various administrative tasks.

Key Responsibilities
  • Event Coordination: Organize and manage seminars, conferences, and other events.
  • Policy Implementation: Develop and enforce office policies and procedures.
  • Training: Provide training and guidance to new employees.
  • Meeting Documentation: Record and prepare minutes for meetings and events.
  • Office Management: Establish and maintain efficient office procedures and routines.
  • Recruitment Strategies: Plan and implement effective recruitment processes.
  • Appointment Scheduling: Coordinate and confirm appointments.
  • Training Development: Manage training and development initiatives.
  • Communication: Handle telephone calls and electronic inquiries professionally.
  • Inventory Management: Order and maintain office supplies.
  • Travel Arrangements: Organize travel itineraries and reservations.
  • Reception Duties: Greet visitors and direct them appropriately.
  • Information Management: Set up and maintain filing systems.
  • Document Preparation: Type and proofread various documents.
  • Project Coordination: Oversee and review projects and programs.
  • Operational Oversight: Plan and evaluate daily operations.
Work Environment

This role requires the ability to thrive in a fast-paced setting, managing multiple tasks under pressure while adhering to tight deadlines. Attention to detail is essential, as you will handle a significant workload and large caseload.

Personal Attributes

The ideal candidate will possess:

  • Strong multitasking abilities
  • Excellent verbal and written communication skills
  • Flexibility and sound judgment
  • Organizational skills and a team-oriented mindset
  • Reliability and a focus on client satisfaction
  • Effective time management skills
  • A quick learning aptitude
Qualifications

Applicants should have 1 to 2 years of relevant experience in an administrative role. A secondary school graduation certificate is required. This is a permanent position with a work schedule of 35 to 40 hours per week, primarily in English.