Administrative Coordinator

6 hours ago

Hamilton, Ontario, Canada Thind Transport Services Full time
About the Role

We are seeking an experienced Administrative Assistant to join our team at Thind Transport Services. As an Administrative Assistant, you will play a key role in supporting our daily operations and ensuring the smooth flow of information within the team.

Key Responsibilities
  • Coordinate the flow of information within the team, ensuring timely and accurate communication.
  • Direct and control daily operations, prioritizing tasks and managing multiple projects simultaneously.
  • Evaluate daily operations, identifying areas for improvement and implementing changes as needed.
  • Open and distribute mail and other materials, maintaining a organized and efficient workspace.
  • Schedule and confirm appointments, ensuring seamless coordination with team members and external stakeholders.
  • Answer electronic enquiries, providing prompt and professional responses to customer inquiries.
  • Perform data entry, maintaining accurate and up-to-date records and databases.
  • Carry out administrative activities of establishment, ensuring compliance with company policies and procedures.
  • Oversee and co-ordinate office administrative procedures, streamlining processes and improving efficiency.
  • Review and evaluate new administrative procedures, identifying opportunities for improvement and implementing changes as needed.
  • Establish work priorities and ensure procedures are followed and deadlines are met, maintaining a high level of productivity and quality.
  • Implement new administrative procedures, ensuring a smooth transition and minimal disruption to team operations.
Computer and Technology Knowledge
  • Proficient in MS Word, MS Office, and electronic mail, with the ability to learn new software and systems quickly.
Work Conditions and Physical Capabilities
  • Ability to work independently, with minimal supervision, and as part of a team, demonstrating strong communication and interpersonal skills.
  • Fast-paced environment, with the ability to work under pressure and meet deadlines.
  • Repetitive tasks, with the ability to maintain a high level of productivity and quality.
Experience
  • 7 months to less than 1 year of experience in an administrative role, with a strong understanding of office procedures and protocols.
Support for Newcomers and Refugees
  • Participates in a government or community program or initiative that supports newcomers and/or refugees, demonstrating a commitment to diversity and inclusion.
  • Assists with immediate settlement needs of newcomers and/or refugees, providing support and guidance as needed.
  • Supports social and labour market integration of newcomers and/or refugees, facilitating access to community resources and services.
  • Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster, demonstrating a commitment to diversity and inclusion.
  • Supports newcomers and/or refugees with foreign credential recognition, providing guidance and support as needed.
  • Offers mentorship programs that pair newcomers and/or refugees with experienced employees, promoting cultural competency and understanding.
Support for Youths
  • Participates in a government or community program or initiative that supports youth employment, demonstrating a commitment to youth development and empowerment.
  • Offers on-the-job training tailored to youth, providing guidance and support as needed.
  • Offers mentorship, coaching, and/or networking opportunities for youth, promoting career development and advancement.
  • Provides awareness training to employees to create a welcoming work environment for youth, promoting diversity and inclusion.
Support for Veterans
  • Participates in a government or community program or initiative that supports Veterans, demonstrating a commitment to veteran employment and empowerment.
  • Offers mentorship, coaching, and/or networking opportunities for Veterans, promoting career development and advancement.
  • Provides awareness training to employees to create a welcoming work environment for Veterans, promoting diversity and inclusion.
  • Recruits Veterans and other candidates with military experience through targeted hiring initiatives, demonstrating a commitment to veteran employment and empowerment.
  • Assists with immediate transition needs of Veterans, providing support and guidance as needed.
  • Offers workshops, counselling services, or other resources to help Veterans navigate their transition into the civilian workforce, promoting career development and advancement.
  • Supports Veterans in translating their military skills and experience into the language of the civilian job market, promoting career development and advancement.
  • Offers flexible onboarding options to allow Veterans to gradually adapt to the civilian workplace, promoting career development and advancement.
Support for Indigenous People
  • Participates in a government or community program or initiative that supports Indigenous people, demonstrating a commitment to Indigenous employment and empowerment.
  • Offers mentorship, coaching, and/or networking opportunities for Indigenous workers, promoting career development and advancement.
  • Develops and maintains relationships with Indigenous communities, Indigenous-owned businesses, and organizations, promoting cultural competency and understanding.
  • Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers, promoting diversity and inclusion.
  • Facilitates access to Elders who can offer support and guidance to Indigenous workers, promoting cultural competency and understanding.
Support for Visible Minorities
  • Participates in a government or community program or initiative that supports members of visible minorities, demonstrating a commitment to diversity and inclusion.
  • Applies hiring policies that discourage discrimination against members of visible minorities, promoting diversity and inclusion.
  • Offers mentorship programs that pair members of visible minorities with experienced employees, promoting cultural competency and understanding.
  • Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities, promoting diversity and inclusion.

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