Office Administrative Assistant

4 weeks ago

Leduc, Canada Olie's Repair Full time
Job Title: Office Administrative Assistant

We are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at Olie's Repair. As an Office Administrative Assistant, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and providing excellent customer service.

Key Responsibilities:
  • Schedule and Confirm Appointments: Schedule and confirm appointments with clients and stakeholders, ensuring timely and efficient communication.
  • Manage Training and Development Strategies: Assist in the development and implementation of training programs to enhance the skills and knowledge of our team members.
  • Answer Telephone and Relay Messages: Answer telephone calls and relay messages to the appropriate team members, ensuring prompt and effective communication.
  • Compile Data and Statistics: Compile data and statistics to support business decisions and improve operational efficiency.
  • Provide Customer Service: Provide exceptional customer service to our clients and stakeholders, ensuring their needs are met and exceeded.
  • Perform Basic Bookkeeping Tasks: Perform basic bookkeeping tasks, including data entry and record-keeping, to ensure accurate and timely financial reporting.
Requirements:
  • Secondary (High) School Graduation Certificate: A secondary (high) school graduation certificate is required.
  • Experience: 7 months to less than 1 year of experience in an administrative role is preferred.
Support for Persons with Disabilities:
  • Provides Physical Accessibility Accommodations: Provides physical accessibility accommodations, such as ramps and elevators, to ensure equal access to our facilities.
  • Provides Visual Accessibility Accommodations: Provides visual accessibility accommodations, such as braille and screen readers, to ensure equal access to our information.
  • Provides Auditory Accessibility Accommodations: Provides auditory accessibility accommodations, such as transcription software and teletypewriters, to ensure equal access to our communication.
Support for Newcomers and Refugees:
  • Participates in Government or Community Programs: Participates in government or community programs that support newcomers and refugees, ensuring their integration into our community.
  • Assists with Immediate Settlement Needs: Assists with immediate settlement needs, such as housing and transportation, to ensure a smooth transition.
  • Supports Social and Labour Market Integration: Supports social and labour market integration, including access to community resources and language training.
Support for Youths:
  • Participates in Government or Community Programs: Participates in government or community programs that support youth employment, ensuring their development and growth.
  • Offers On-the-Job Training: Offers on-the-job training tailored to youth, ensuring their skills and knowledge are enhanced.
Support for Veterans:
  • Participates in Government or Community Programs: Participates in government or community programs that support Veterans, ensuring their transition into civilian life is smooth.
  • Offers Mentorship and Coaching: Offers mentorship and coaching to Veterans, ensuring their skills and experience are valued and utilized.
Support for Indigenous People:
  • Participates in Government or Community Programs: Participates in government or community programs that support Indigenous people, ensuring their needs are met and their rights are respected.
  • Develops and Maintains Relationships: Develops and maintains relationships with Indigenous communities, businesses, and organizations, ensuring their interests are represented and their needs are met.
Support for Mature Workers:
  • Participates in Government or Community Programs: Participates in government or community programs that support mature workers, ensuring their skills and experience are valued and utilized.
  • Applies Hiring Policies: Applies hiring policies that discourage age discrimination, ensuring equal opportunities for all candidates.
Support for Visible Minorities:
  • Participates in Government or Community Programs: Participates in government or community programs that support visible minorities, ensuring their needs are met and their rights are respected.
  • Applies Hiring Policies: Applies hiring policies that discourage discrimination against visible minorities, ensuring equal opportunities for all candidates.

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