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Principal Administrative Officer
3 months ago
Company Overview:
CB Canada is a prominent player in the energy and resources sector, committed to excellence and innovation. We are currently looking for a Senior Administrative Assistant to enhance our team dynamics in a vibrant work environment.
Key Responsibilities:
- Gather, organize, and analyze intricate data and information.
- Collaborate with the designated team to establish new standard models for operations, reports, and presentations to optimize efficiency and minimize execution times.
- Generate, execute, and disseminate regular and customized reports. Conduct basic reviews and analyses of reports, providing summaries and variances for management consideration.
- Maintain orderly electronic and/or physical files to support easy identification and retrieval.
- Execute administrative functions, typically in a specialized area, including the preparation of documents, correspondence, and reports for relevant departments.
- Draft and initiate correspondence and memos.
- Review and edit documents for grammatical accuracy, clarity, organization, and adherence to company standards.
- Respond to inquiries via phone or email independently, providing precise and timely information or technical guidance.
- Input data from various sources to keep databases and spreadsheets updated.
- Ensure data accuracy by verifying inputs and calculations.
- Regularly assist with various administrative functions, including human resources and procurement activities.
- Compile monthly expense reports.
- Coordinate schedules and travel arrangements for senior executives.
- Work closely with the executive assistant to implement administrative initiatives across business units.
Qualifications:
- High school diploma or an associate degree in a relevant field.
- A minimum of 3 years of related experience with a comprehensive understanding of functions, procedures, terminology, and interdepartmental relationships.
- Exhibit strong oral and written communication skills with a solid vocabulary and grammar, capable of independently composing routine written communications.
- Proficient in technology tools, particularly Google software, with the ability to create spreadsheets and modify formats for assignments, as well as recommend enhancements.
- Strong organizational and communication skills necessary for interaction with various internal, external, and executive contacts.
- Ability to manage multiple tasks simultaneously while consistently meeting or exceeding production and quality objectives. Capable of handling confidential or sensitive information.
- Demonstrated ability to work collaboratively in a team environment and readiness to assume additional responsibilities as needed.
- Proactive in anticipating customer needs and providing effective solutions.
- Bilingual proficiency in English and French is advantageous.
Why Join Us:
- Access to a comprehensive range of benefits.
- Become an integral part of a team that prioritizes well-being.
- Work within an international organization.
We eagerly await your application.
The masculine generic is used in this text to simplify and facilitate readability.
CB Canada is dedicated to connecting highly skilled job seekers with opportunities at leading companies. We provide various placement solutions in finance, accounting, technology, marketing, creative fields, and administrative support.
CB Canada positions you for success by advocating for your interests and promoting your profile to employers. We offer access to top job opportunities, competitive compensation, and benefits, along with free online training.
All job applicants must be authorized to work in Canada.
