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Construction Contract Administrator

2 months ago

Markham, Ontario, Canada IBI Group Full time
Job Description

As a Contract Administrator at IBI Group, you will play a crucial role in ensuring the successful execution of construction projects. Under the supervision of the Team Lead, you will be responsible for reviewing and executing contracts, managing contract changes, and ensuring that contracts are fulfilled according to their terms.

We are seeking a dedicated team member with prior experience in construction implementation within the land development industry who possesses both a collaborative mindset and a strong ability to work independently.

Key Responsibilities:

  • Oversee the Construction Administration phase of multiple ongoing projects, ensuring seamless coordination between the design team, contractors, and clients
  • Manage multiple projects simultaneously, ensuring deadlines, budgets, and quality standards are met
  • Collaborate with the design team to review construction documents, resolve design-related issues, and provide technical expertise
  • Conduct regular site visits to monitor construction progress, attend construction meetings, identify potential issues, and ensure compliance with design specifications and local regulations
  • Oversee and ensure Contract Administration deliverables are completed in accordance with client requirements
  • Maintain detailed daily diary of the contractor's work, instructions provided, and overall issue and change management
  • Review contractor activities are in accordance with the contract documents and requirements
  • Provide oversight and confirmation of completed contract quantities are accurately calculated for processing progress and final payments
  • Review, interpret, and analyze the Contractor's initial critical path schedule to determine conformance to the contract, and provide regular review and analysis of monthly critical path schedules
  • Supervise and perform quality assurance acceptance and inspection of construction works
  • Coordinate specialty inspection and testing
  • Liaise with the contractor and client representatives
  • Chair and lead project meetings
  • Provide interpretation and recommendation of contractor submittals
  • Negotiate price agreements, change orders, claims and work directives
  • Travel to projects across the province
  • Scheduling of meetings and minuting, keep PM's schedules updated
  • Create progress draws/invoicing
  • Filing of all construction documents
  • Keep files current with minutes, invoices, COP's, RFI's, CO's, SI, shop drawings, Estimates, schedules, etc
  • Assist Project Managers and Senior Project Coordinator with various duties
  • Other duties as assigned

Qualifications and Experience:

  • Minimum 2 years experience in a CA role
  • Minimum 5 years total industry experience in Land Development
  • Experience performing CA duties for subdivisions and site plans
  • Ability to communicate effectively both orally and in writing, and be able to independently write reports and correspondence
  • Must be familiar with current software - Bluebeam, AutoCAD
  • Proficient in Excel and Word
  • A vehicle and valid Ontario Driver's License to travel to the site around GTA
  • Candidates must be very organized, thorough, have good time management skills, superior written and verbal communication skills and fluent in oral and written English
  • Must be able to prioritize a heavy workload
  • Ability to work within tight deadlines and prioritization of work to achieve them
  • These are the minimum qualification required, but we are open to hiring more senior candidates