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Bilingual Executive Coordinator

3 months ago

Montreal, Quebec, Canada TOTEM recruteur de talent Full time

Company Overview: TOTEM recruteur de talent is a prominent administrative management firm, celebrated for fostering an outstanding workplace culture in Canada.

Position: Bilingual Executive Assistant

Location: South Shore
Salary: $60K-$68K/year, commensurate with experience
Employment Type: Permanent

The organization is in search of a bilingual executive assistant to support the office of the President and Executive Vice President. This role requires close collaboration with the assistant to the President. The company provides options for remote work on non-meeting days while requiring onsite attendance during meetings and committee sessions.

Key Responsibilities:

  • Engage in ongoing project monitoring alongside the assistant team
  • Facilitate the scheduling of meetings for the President and VP of Strategy
  • Organize select corporate events
  • Coordinate management committees and board meetings
  • Occasionally take minutes during meetings
  • Format and proofread various documents and reports
  • Manage expense accounts
  • Arrange travel logistics for the President and VP
  • Ensure timely follow-up on project deadlines

Qualifications:

  • Bachelor's degree in Business Administration or equivalent
  • A decade of experience as an executive assistant
  • Fluency in both French and English*
  • Proficient in Microsoft Office Suite
  • Advanced skills in presentation tools (PowerPoint or similar)
  • Exceptional written and verbal communication abilities

Desired Soft Skills:

  • Meticulous attention to detail and strong organizational capabilities
  • Ability to work efficiently with excellent organizational skills
  • Comfortable with various technological tools
  • Adaptable with strong communication skills
  • Interpersonal proficiency
  • Solution-focused mindset
  • Discretion and proactive approach

Position Details:

  • 35 hours per week
  • Remote work option available, with onsite attendance required for meetings and committees (approximately once a week)
  • Comprehensive benefits package
  • Complimentary onsite parking

*Proficiency in English is essential for interactions with international clients.