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Executive Operations Assistant

3 months ago

Midland, Ontario, Canada Georgian Bay General Hospital Full time

SENIOR ADMINISTRATIVE COORDINATOR - EXECUTIVE SUPPORT
Permanent Full Time

JOIN US IN DELIVERING EXCEPTIONAL HEALTHCARE
At Georgian Bay General Hospital (GBGH), we are dedicated to providing outstanding healthcare services. Our mission is to ensure that every interaction is meaningful and contributes positively to the well-being of our patients and staff. Are you prepared to play a pivotal role in our healthcare journey?

THE ROLE
As the Senior Administrative Coordinator, you will deliver confidential administrative assistance to the Executive Team, with a primary focus on supporting the Vice President of Clinical Services and the Chief Nursing Executive, as well as the Vice President of Performance and Chief Financial Officer. You will collaborate closely with fellow Executive Assistants, engaging with Board Members, community stakeholders, healthcare partners, and various staff members.

KEY RESPONSIBILITIES

  • Provide comprehensive administrative support, managing sensitive information, addressing daily operational challenges, and upholding confidentiality across all communications.
  • Efficiently manage the intricate schedules of the VPs, coordinating meetings, resolving scheduling conflicts, preparing briefing documents, and ensuring all necessary arrangements are made.
  • Organize and prepare materials for meetings, including notices, agendas, reports, and minutes, while accurately documenting discussions and following up on action items.
  • Coordinate travel logistics, including conference attendance and accommodation arrangements, in alignment with the VPs' schedules.
  • Maintain a thorough understanding of hospital policies and procedures to effectively prioritize and manage meetings and events.
  • Assist with special initiatives as required, including report generation and project management, ensuring timely execution.
  • Work collaboratively with the Executive Assistant team and other personnel to promote consistency and efficiency in administrative operations, providing support to senior team members as needed.
  • Monitor and manage deliverables, ensuring deadlines are met and work plans are followed, including tracking progress and proactively addressing potential delays.
QUALIFICATIONS & EXPERIENCE
The ideal candidate will possess the following qualifications and skills:
  • College diploma in Office Administration, Business, or a related discipline.
  • A minimum of five years of administrative experience, preferably within a healthcare setting.
  • Advanced skills in Adobe Acrobat, Microsoft Office Suite (Word, Excel, PowerPoint), Outlook, MS Teams, and SharePoint.
  • Proficient in drafting correspondence, preparing briefing materials, managing complex schedules, and organizing events.
  • Strong interpersonal abilities to engage with a diverse range of individuals with professionalism and sensitivity.
  • Exceptional communication skills, capable of conveying information clearly and concisely to various stakeholders.
  • Demonstrated organizational capabilities, including planning, time management, and multitasking, with a keen attention to detail.
  • Strong decision-making, critical thinking, and problem-solving skills to navigate unexpected challenges.
  • Ability to excel in a fast-paced environment while maintaining a high level of professionalism.
  • Consistent punctuality and a commitment to operational efficiency.
  • Effective teamwork skills and alignment with GBGH's values and mission.
  • Commitment to fostering Diversity, Equity, Inclusion, and Belonging within the workplace.
  • French language skills (verbal and written) are considered an asset.
HEALTH, SAFETY & WELLNESS
At GBGH, your well-being is our priority. We are committed to maintaining a safe work environment and encourage active participation from all team members. We value work-life balance and strive to provide flexibility in working hours to accommodate individual needs.
BENEFITS & PERKS
Choosing to work with GBGH means selecting a workplace that prioritizes your professional growth and personal well-being. We are dedicated to your development and offer:
  • Competitive hourly wage, along with a generous vacation package.
  • Annual Personal Spending Account.
  • Comprehensive benefits package, including health and dental coverage, life insurance, and paid sick leave.
  • Participation in the Healthcare of Ontario Pension Plan (HOOPP).
  • Opportunities for education funding and career development.
  • Access to Family & Employee Assistance Programs.
THE HOSPITAL
Join a rewarding career at GBGH, a vital healthcare facility serving a diverse community. Our dedicated team provides a wide range of services, including acute care and rehabilitation, and is committed to continuous improvement and expansion of our capabilities. Explore the latest developments and initiatives at GBGH on our website.