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Legal Services Coordinator 1(A)-(B)-2

3 months ago

Nova Scotia, Canada The Government of Nova Scotia Full time

Competition #: 43652

Department: Labour, Skills and Immigration

Location: Multiple Locations

Type of Employment: Permanent

Union Status: NSGEU - NSPG

About Us

The Safety Branch of the Department of Labour, Skills, and Immigration prioritizes the well-being of workers in Nova Scotia. Our dedicated team of over 115 professionals collaborates with various workplace stakeholders to ensure a safe working environment across the province. The Occupational Health and Safety Division is tasked with enforcing compliance with the Occupational Health and Safety Act and its regulations, while also engaging with workplace parties to fulfill their responsibilities. A key aspect of our mission includes investigating serious workplace incidents, including fatalities. The Paralegal within the Incident Investigation Unit plays a crucial role in achieving compliance through direct enforcement and by contributing to prevention and awareness initiatives. Our branch offers a dynamic and challenging work environment that allows for a meaningful impact on workplace safety in Nova Scotia.

About Our Opportunity

The Paralegal is responsible for delivering a range of case management and administrative services to the Incident Investigation Unit of Labour, Skills, and Immigration, in accordance with relevant legislation, regulations, and departmental policies. Under the guidance of the Unit Manager and Executive Director, the Paralegal must uphold the solicitor-client relationship with all clients, both internal and external.

This role is integral to the daily operations of the office. The Paralegal must demonstrate meticulous attention to detail and a thorough approach to all tasks while fostering a positive and collaborative team environment. Sensitivity to the needs of all clients is essential.

This position reports directly to the Incident Investigation Unit Manager.

Primary Responsibilities
  • Provide administrative assistance to the Incident Investigation Unit and the Executive Director as needed.
  • Draft high-quality documentation and correspondence related to the Occupational Health and Safety Act and other pertinent legal frameworks.
  • Compile and review all necessary disclosure materials.
  • Support the preparation of case files by managing all aspects of the file management process from initiation to resolution.
  • Ensure timely processing of legal documents and filings.
  • Assist the Unit Manager in maintaining organized paper and electronic files, conducting file reviews, and tracking file activities.
Qualifications and Experience

A two-year paralegal program from an accredited institution is required, although an equivalent combination of education and experience may be considered.

Applicants must demonstrate the following qualifications:

  • Strong knowledge and experience in legal practices and court procedures.
  • Ability to analyze and research legal issues effectively.
  • Excellent verbal and written communication skills.
  • Proven organizational and time management abilities.
  • Proficiency in computer applications and software.
  • Strong interpersonal skills.
  • Dependability and motivation.
  • Professionalism and self-confidence.
  • Adaptability and sound judgment.
  • Willingness to work overtime, including evenings and weekends.

While proficiency in French is not required, it is considered an asset.

Equivalency

Applicants relying on equivalencies must clearly demonstrate these in their application.

Benefits

The Government of Nova Scotia offers a comprehensive benefits package, including a Defined Benefit Pension Plan, health and dental coverage, life insurance, short and long-term disability, vacation, and employee assistance programs.

Working Conditions
  • Standard work week is 35 hours, with the option for a modified schedule.
  • Occasional overtime may be required.
  • Manage a high volume of work efficiently.
  • Much of the work involves reviewing documents on paper and screens, with opportunities for movement.
  • Occasional lifting of large files or boxes may be necessary.
What We Offer
  • Career development opportunities, including access to guidance, resources, and ongoing training.
  • An engaging workplace where employees feel valued and respected.
  • Diverse career paths within the department.
  • Flexible working schedules tailored to departmental needs.

Pay Grade: TE 13 - TE 19

Salary Range: $1, $2,273.69 Bi-Weekly

Employment Equity Statement:

The Government of Nova Scotia aims to create a diverse workforce that reflects the community we serve. We encourage applications from Indigenous Peoples, African Nova Scotians, and other racially visible persons, persons with disabilities, and women in under-represented occupations.

This position is initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU).

All applications must be complete to be considered for an interview.

Employment offers are contingent upon successful background checks and credential verification.