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Office Coordinator

3 months ago

Canmore, Canada Health Plus One Full time
Position Overview

The role of the Administrative Support Professional at Health Plus One involves a variety of tasks aimed at ensuring the smooth operation of the office environment.

Educational Requirements
  • Completion of College/CEGEP or equivalent experience is required.
Key Responsibilities
  • Document and prepare minutes for meetings, seminars, and conferences.
  • Establish and maintain office procedures and routines.
  • Manage scheduling and confirmation of appointments.
  • Handle telephone communications and relay messages effectively.
  • Respond to electronic inquiries promptly.
  • Gather and compile data, statistics, and other relevant information.
  • Address employee inquiries and concerns.
  • Order and manage office supplies, ensuring inventory is maintained.
  • Oversee payroll processing and administration.
  • Set up and maintain both manual and computerized filing systems.
  • Type and proofread various documents, including correspondence and forms.
  • Conduct data entry tasks accurately.
  • Provide ongoing support to clients post-sale.
  • Assemble data for periodic and special reports, manuals, and correspondence.
Technical Proficiencies
  • Proficient in MS Excel, MS Outlook, MS PowerPoint, MS Windows, and MS Word.
  • Familiarity with electronic scheduling tools and MS Office suite.
  • Experience with electronic mail and spreadsheet applications.
Work Environment
  • Ability to thrive in a fast-paced environment.
  • Strong attention to detail is essential.
  • Comfortable with repetitive tasks.
Personal Attributes
  • Highly organized and efficient.
  • Team-oriented with strong interpersonal skills.
  • Demonstrates reliability and professionalism.
Experience Requirements
  • 1 to 2 years of relevant experience is preferred.
  • This is a permanent position.
  • Work language: English.
  • Expected working hours: 30 to 40 hours per week.