Executive Coordinator

1 month ago

Vancouver, British Columbia, Canada Hillcrest Community Centre Full time
Job Title: Executive Assistant

Hillcrest Community Centre is seeking a highly organized and detail-oriented Executive Assistant to provide administrative support to our executive team. The successful candidate will be responsible for preparing reports, coordinating meetings, and managing events.

Key Responsibilities:
  • Prepare and coordinate reports, documents, and presentations for executive committees and boards of directors.
  • Plan, organize, and direct daily operations, ensuring efficient and effective use of resources.
  • Manage travel arrangements, itineraries, and reservations.
  • Prepare and administer contracts, invoices, and financial statements.
  • Coordinate events and meetings, ensuring smooth execution and follow-up.
  • Provide exceptional customer service, responding to inquiries and resolving issues in a timely manner.
  • Develop and maintain accurate records, files, and databases.
  • Stay up-to-date with industry trends and best practices, applying knowledge to improve processes and procedures.
Requirements:
  • 1-2 years of experience in an administrative role, preferably in a fast-paced environment.
  • Excellent communication, organizational, and time management skills.
  • Proficiency in MS Excel, Outlook, and Word.
  • Ability to work under pressure, meet deadlines, and maintain attention to detail.
  • Flexibility to adapt to changing priorities and tasks.
Working Conditions:
  • Fast-paced environment with multiple priorities and deadlines.
  • Ability to work independently and as part of a team.
  • Regularly required to sit for extended periods, use computer and other office equipment.
Language:
  • English is the primary language of communication.
Work Schedule:
  • 30 hours per week, with flexibility to adjust as needed.

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