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Transaction Coordinator

2 months ago

Richmond Hill, Ontario, Canada Keller Williams Empowered Realty Full time
About the Role

We are seeking a highly organized and detail-oriented Transaction Coordinator to join our team at Keller Williams Empowered Realty. As a key member of our support staff, you will play a crucial role in ensuring the smooth execution of real estate transactions from contract to close.

Responsibilities
  • Provide exceptional customer service to our valued home buyers and sellers, ensuring their needs are met and exceeded throughout the transaction process.
  • Assist real estate agents and other stakeholders with paperwork and documentation, including escrow documents, appraisals, titles, and mortgage loans.
  • Verify the accuracy and completeness of all paperwork, ensuring timely and efficient completion of the closing process.
  • Manage customer information in our CRM system, forward necessary paperwork to the office broker, and track transaction activities.
  • Schedule moving times and attend closing-related meetings, ensuring seamless communication with all parties involved.
  • Input trades into the LoneWolf system, send out documents for signature using DocuSign, and manage incoming/outgoing commission payments.
  • Follow up on outstanding items from realtors and/or co-operating brokerage, ensuring timely resolution of any issues.
  • Train realtors on how to upload documents to the brokerage for processing, promoting efficiency and accuracy in our transaction process.
  • Complete bank deposits and issue deposit receipts, maintaining a high level of accuracy and attention to detail.
  • Maintain a well-organized filing system, ensuring easy access to critical documents and information.
Requirements
  • Motivated to serve people and provide excellent customer service, with a strong focus on building strong relationships with our clients and partners.
  • Obtained real estate license or currently pursuing, with a strong understanding of the real estate industry, transaction coordination, titles, and mortgages.
  • High school diploma required; Associate's degree preferred, with excellent organizational skills, communication skills, and attention to detail.
About Us

Keller Williams Empowered Realty is a renowned real estate team established in 1987. We are the founding members of Keller Williams Empowered Realty, Brokerage, and we work tirelessly to provide our realtors with the tools required to succeed. We are a gathering place for the industry's best real estate agents, defined by an abundance and growth mindset, and nurtured in a friendly atmosphere that is recognizable the moment you enter. With industry-leading real estate training and an experienced leadership and support staff, we are a hot spot for agents and all support staff looking to rapidly build their real estate careers while expanding their lives and mindset.