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Administrative Coordinator for Research and Innovation

3 months ago

Barrie, Ontario, Canada Georgian College Full time

Department: Research, Innovation and Entrepreneurship
Classification: Support Staff
Hourly Pay Range: $27.81 (start) - $ year rate)
Hours Per Week: 40 hours per week
Status: Contract (Appendix D)
Effective Date: As soon as possible to August 26, 2025

This is a temporary replacement position for a bargaining unit employee. Terms and conditions of employment are as outlined in the Support Staff Collective Agreement.

The Department of Research, Innovation and Entrepreneurship at Georgian College serves as a vibrant ecosystem for emerging businesses and innovators. We offer extensive resources, mentorship, and support to assist enterprises in their growth journey. Our community encourages collaboration, creativity, and achievement. Reporting directly to the Executive Director, the role entails providing comprehensive administrative assistance to the Executive Director and associated sub-departments (e.g., Research and Innovation; Social Innovation; Henry Bernick Entrepreneurship Centre (HBEC)). The position also involves front desk reception duties, ensuring exceptional customer service at the HBEC reception area, acting as the initial point of contact for RIE and its sub-departments, managing general office operations, and aiding in the planning and execution of departmental events.

Key Responsibilities:

Administrative and Office Support:
• Organizes and maintains schedules and calendars
• Arranges travel logistics (air, hotel, and conference registrations)
• Composes and disseminates correspondence
• Initiates and prepares necessary documentation
• Maintains both hard and electronic departmental files, ensuring the Executive Director and Directors have essential documents for meetings/events/proposals
• Facilitates meetings by coordinating logistics, liaising with participants, preparing materials, and taking minutes
• Assists in the recruitment and hiring process; schedules logistics, welcomes candidates, and prepares interview materials
• Communicates with faculty, staff, and other academic departments on behalf of the Executive Director
• Oversees daily office operations (i.e., mail, supplies, office equipment, filing, etc.)
• Coordinates and approves bookings for HBEC Mentor Rooms and Larche Communications Studio
• Orders necessary office supplies
• Submits required work orders to Facilities Management, IT support, and Media Services as needed.

Reception Services:
• Serves as the primary point of contact for students, staff, and the public, performing initial assessments to determine needs, answering inquiries, providing information, and offering initial problem-solving solutions, while making referrals when necessary
• Delivers customer service to internal and external partners and guests at the HBEC reception desk.

Events Support:
• Aids in the planning, coordination, and execution of RIE events
• Organizes and coordinates visits for the HBEC, Peter B. Moore Makerspace, and Alectra Centre for Research, Innovation, and Commercialization
• May require travel for meetings and/or events.

Qualifications:
• Successfully completed a two-year postsecondary degree/diploma in a relevant field of study, such as Administrative Studies
• Minimum three years of experience providing administrative support to multiple managers in an office setting, coordinating day-to-day operational support for a broader department
• Minimum three years of experience in supporting and coordinating special events (logistics coordination, etc.)
• Minimum three years of experience in a multi-functional environment that encourages creativity and self-motivation
• Minimum three years of experience in providing front-line customer service to various internal and external clients
• Proven experience in calendar management
• Proven experience in creating reports and presentations
• Proficient in MS Office Suite
• Experience as a business owner/entrepreneur is an asset
• Ability to work non-traditional hours, including evenings and weekends as required.

Georgian College is committed to fostering diversity, equity, and an inclusive workplace free from harassment and discrimination. We encourage applications from all qualified candidates and actively seek applications from individuals who face historical and/or current barriers to equity, including but not limited to persons of Indigenous ancestry, racialized individuals, persons with disabilities, women, and members of the 2SLGBTQ+ community. If selected for an interview, please inform the coordinator of any accommodations needed to ensure equitable access to the process.

Alternate formats will be available upon request throughout the recruitment and selection process.

Georgian College has introduced Flex Work for certain positions. This position is currently eligible for Hybrid Work. Flex Work agreements will be established between the employee and manager upon commencement of employment and may change in accordance with the Flex Work guidelines. All employees are required to reside permanently in the province of Ontario.

Applications for this position must be received by 11:59 p.m. on August 22, 2024.