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Administrative Coordinator

2 months ago

Mississauga, Ontario, Canada AA BUSINESS CONSULTANCY Full time
Job Title: Administrative Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at AA Business Consultancy.

Job Summary

The successful candidate will provide administrative support to our team, ensuring the smooth operation of our office. This includes managing contracts, recording minutes of meetings, and maintaining manual and computerized information filing systems.

Key Responsibilities
  • Establish and implement policies and procedures to ensure efficient office operations.
  • Manage contracts, agreements, and other documents related to our business.
  • Record and prepare minutes of meetings, seminars, and conferences.
  • Set up and maintain manual and computerized information filing systems.
  • Carry out administrative activities of the establishment, including answering telephone calls and relaying messages.
  • Oversee and co-ordinate office administrative procedures, ensuring deadlines are met.
  • Review and evaluate new administrative procedures to ensure they align with our business needs.
  • Establish work priorities and ensure procedures are followed.
  • Co-ordinate and plan for office services, including accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance, and security services.
  • Assist in the preparation of operating budgets and maintain inventory and budgetary controls.
  • Assemble data and prepare periodic and special reports, manuals, and correspondence.
Requirements
  • College, CEGEP, or other non-university certificate or diploma from a program of 1 year to 2 years.
  • 1 year to less than 2 years of experience in an administrative role.
  • Excellent oral and written communication skills.
  • Flexibility, reliability, and efficiency in interpersonal skills.
  • Ability to work in a fast-paced environment with tight deadlines.
Work Environment

Our office is located in a private sector setting, offering a dynamic and challenging work environment. We offer free parking and a permanent work term.

Language

The primary language of work is English.

Hours of Work

30 to 35 hours per week.