Executive Assistant

1 month ago

Calgary, Alberta, Canada GENIE DISTRIBUTORS INC Full time
Job Title: Executive Assistant

We are seeking a highly organized and detail-oriented Executive Assistant to join our team at Genie Distributors Inc.

Job Summary:

The Executive Assistant will provide administrative support to our management team, ensuring the smooth operation of our office. This is a permanent position, working 30 to 40 hours per week.

Key Responsibilities:
  • Arrange and coordinate seminars, conferences, and other events
  • Supervise and train other administrative staff
  • Record and prepare minutes of meetings, seminars, and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Answer telephone calls and relay messages
  • Compile data, statistics, and other information
  • Order office supplies and maintain inventory
  • Arrange travel and related itineraries
  • Greet visitors and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms, and other documents
  • Prepare contracts and other papers
Requirements:
  • College, CEGEP, or other non-university certificate or diploma from a program of 1 to 2 years
  • 1 year to less than 2 years of experience in an administrative role
Preferred Qualifications:
  • MS Excel, MS PowerPoint, MS Windows, MS Word, and Electronic Scheduler skills
  • Ability to multitask, excellent oral and written communication skills, flexibility, and a team player attitude
What We Offer:
  • Dental plan
  • Health care plan

We are an equal opportunities employer and welcome applications from diverse candidates.

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