Office Manager

3 weeks ago

Vancouver, Canada Robert Half Full time

Our client, private investment group with a portfolio of high-growth companies is seeking a proactive and reliable Office/Admin Manager to oversee day-to-day office operations across two floors. This role is ideal for someone who takes pride in running a seamless, professional environment, enjoys variety, and is eager to grow into broader operational and executive support responsibilities.

The company operates in a fast-paced, entrepreneurial, and hands-on environment—everyone contributes. The right person will be practical, resourceful, and comfortable wearing many hats.

Office Operations

- Maintain the cleanliness and organization of office and meeting spaces.
- Manage kitchen and coffee area upkeep, supplies, and vendor coordination.
- Oversee printing, stationery, and general office supply inventory.
- Handle incoming mail, packages, and deliveries.
- Coordinate with building management, cleaners, and vendors as needed.

Administration & Support

- Support onboarding for new team members (IT setup, access cards, orientation).
- Liaise with IT vendors to ensure smooth tech operations.
- Track and process office and IT-related invoices and payments.
- Organize internal events, office lunches, and celebrations.
- Provide light executive or personal support to leadership as required.

Facilities & Maintenance

- Ensure office equipment and furniture are functional and well-maintained.
- Monitor and coordinate repairs or replacements as necessary.

Who we are looking for:

- Organized, proactive, and detail-oriented with a “get it done” attitude.
- Thrives in a fast-moving, entrepreneurial office setting.
- Comfortable in a traditional finance environment with diverse personalities.
- Strong communication and problem-solving skills.
- Prior experience in office management, administration, or operations preferred.
- Tech-savvy and confident handling general IT coordination.
- Keen to grow and take on more responsibility over time.

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