Finance & IT - AR Administrator

4 weeks ago

Toronto, Canada Great Northern Insulation Inc. Full time

Job Description

Posted Friday, November 7, 2025 at 5:00 AM

Great Northern Insulation is the most innovative and dynamic name in the insulation industry today. We’re a leader in proving the best customer service to our unique blend of clients ranging from homeowners to large-scale construction companies, proudly serving all of Ontario.

We’re also a network of talented people who care about each other and believe deeply in what we do. We’re diverse, passionate, hardworking, and fun. If you have a thirst for personal growth, a dynamic personality, and a strong interest in the construction field, this is a job for you

We are looking for an Accounts Receivable Administrator to join us for an in-office role at either our Toronto ON or London ON office. A bilingual english/french candidate will be strongly preferred for this role.

Job Responsibilities:

- Perform day to day financial transactions including verifying, posting and depositing accounts receivable
- Process incoming payments including cash, cheques, credit card transactions, direct deposits and etransfers from the AR inbox
- Reconcile accounts to ensure all payments are accounted for and posted properly
- Verify discrepancies and resolve customer invoicing issues
- Facilitate payment of past due invoices by sending payment inquires by phone and email while maintaining positive customer relations
- Generate and distribute monthly customer statements
- Distribute invoices to customers by email/mail
- Prepare and distribute Statutory Declaration to customers for payments received
- Participate in holdbacks by reviewing contracts, billing line entry and invoicing where required, and completing follow up calls for non-problematic accounts.
- Complete financing paperwork for customers approved through third party financing
- Post monthly credits to accounts for overbilling/defective work
- Monitor delinquent accounts and recommend for further collection action
- Monitor accounts valued over $5,000.00 and recommend for construction lien if necessary
- Prepare documents for construction liens where necessary
- Prepare delinquent files for Small Claims Court where necessary

Requirements:

- Strong verbal and written communication skills
- Solid understanding of accounting principles and collection regulations
- High degree of accuracy and attention to detail
- Excellent customer service, negotiations and conflict resolution skills
- Ability to multi task
- Solid understand of the Construction Act and the Construction Lien Act
- Knowledge of SAP
- Knowledge of the construction industry

We thank all applicants in advance for their interest in this position, however, only those selected for an interview will be contacted.
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