Privacy Impact Assessments Specialist

1 week ago

Ottawa, Canada MGIS Inc. Full time

We are seeking a skilled Privacy Impact Assessment (PIA) Specialist to support our organization in ensuring compliance with privacy-related directives, policies, and best practices. The successful candidate will collaborate with internal and external stakeholders to develop and implement comprehensive PIAs and privacy management frameworks.

Key Responsibilities:

- Conduct Privacy Impact Assessments (PIAs):

- Assist in conducting PIAs consistent with relevant directives and frameworks.

- Manage all phases of the PIA process, including initiation, scoping, data gathering, compliance assessment, risk analysis, and conclusions.

- Provide a detailed work plan for completing PIAs, including schedules and activities.

- Documentation and Analysis:

- Review and analyze existing documentation and related legislation, directives, and policies.

- Assess project information to identify and categorize risks, propose mitigation strategies, and develop risk management plans.

- Draft, update, and finalize PIA documentation, including Privacy Impact Assessment Summaries (PIAS), Privacy Notice Statements (PNS), and Personal Information Banks (PIB).

- Stakeholder Engagement:

- Collaborate with various stakeholders to gather necessary information for PIAs.

- Conduct consultations and meetings to gather insights on data elements, data flows, IT systems, safeguards, and departmental processes.

- Present findings and recommendations to senior management and project teams.

- Privacy Management Framework Development:

- Support the development and implementation of a privacy management framework.

- Define the scope of PIAs and document rationale.

- Develop strategies to maximize stakeholder contributions and streamline the PIA process.

- Formulate and present realistic recommendations and implementation plans.

- Training and Mentorship:

- Provide one-on-one training or mentoring on completing PIAs, covering all phases of the process.

- Offer practical guidance on privacy compliance, risk analysis, and reporting.

- Progress Reporting:

- Submit activity and progress reports detailing task statuses, challenges, and deliverables.

- Update work plans as necessary to reflect progress or changes.

Requirements

Qualifications:

- Demonstrated experience in conducting Privacy Impact Assessments.

- Strong knowledge of privacy laws, regulations, and frameworks, such as the Privacy Act, PIPEDA, and Treasury Board guidelines.

- Ability to analyze and synthesize information from multiple sources, including technical and policy-related documentation.

- Experience engaging with diverse stakeholders and managing privacy-related risks.

- Strong communication and presentation skills.

- Familiarity with privacy compliance tools and risk management methodologies.

Preferred Skills:

- Ability to provide effective training and mentorship on privacy-related processes.

- Attention to detail and ability to produce high-quality documentation.

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