Human Resources and Admin Co-Ordinator

Human Resources and Admin Co‑ordinator (Volunteer) NOTE: "Administrative" in this case does NOT relate to IT. So no IT applicants please Are you looking for an opportunity for a minimum of 4 hours weekly and primarily online? Do you want to enhance your Human Resources (HR) and administrative skills? We would like to hear from you The ideal candidate will have some working experience in HR or studied HR. Administrative, interpersonal, time-management, and communication skills are required for this role. Re‑Imagine Ontario is a registered charitable organization whose mission is to improve the health, education and employment of vulnerable people, with programs for isolated seniors and Black youth. Please visit our website at www.reimagineontario.ca to find more information about our work. The Role The primary focus of this position will be to provide HR and administrative support to job applicants, employees and volunteers. Responsibilities - Assist with the full‑cycle recruitment and onboarding processes for our employees and volunteers including online postings; initial pre‑screening, scheduling online interviews, conducting references; maintaining recruitment and employment records and communications for an excellent candidate experience. - Assist in assigning and returning computers, collecting vulnerable persons search, and filing employment documents for HR and payroll purposes. - Co‑ordinate leaving and recognition gifts. - Answer employee/volunteer inquiries relating to hiring, staffing process, Re‑Imagine programs and services. - Promote employee engagement by participating and supporting various Re‑Imagine events. - Digital Skills and Teamwork – Assist Marketing, Finance, Community Programs and IT on various administrative and social media projects as needed. - Community Outreach – Provide administrative support with programs outreach and record keeping. - Required to ensure the utmost confidentiality of staff/volunteer/program and payroll information. - Other responsibilities as assigned. Qualifications - Post‑secondary education in Human Resources, or currently enrolled in a Human Resources Management program or equivalent qualifications. - Working experience within the non‑profit sector is an asset. - Good administrative, interpersonal, time‑management & customer service skills. - Proficient in Microsoft Office: Outlook, Excel, Word, PowerPoint, Teams. - Experience with O365 is an asset. - Working knowledge of HR applicant tracking systems is an asset. - Profile on LinkedIn to connect to the Agency’s own LinkedIn page. - Ability to communicate effectively and professionally in writing and verbally. - A team player who is also able to work with minimum supervision. - Sound judgment and resourcefulness to solve problems. - Ability to identify and communicate issues when they arise. - Strong technical aptitude and willingness to learn. - Ability to handle sensitive and highly personal information on a daily basis and maintain confidentiality in a mature and non‑judgmental, unbiased manner. How To Apply Re‑Imagine Ontario strives to build an inclusive workforce that reflects the rich diversity of the communities in which we live and serve. All qualified applicants may apply. We strongly encourage applications from persons with lived experience in the communities we serve within Halton and Peel, including applicants from the youth and seniors and Black communities. Please submit your resume on this portal or you may email it to: careers@reimagineontario.ca with Volunteer HR & Admin Coordinator in the subject line. Certification or Education Required Human Resources Training Why Should You Volunteer for This Opportunity? - Real‑world professional HR experience. - Administrative skill building. - Reference Letter & Volunteer Hours. - Training & Mentorship. - Networking opportunities. - Recognition, appreciation & non‑cash incentives. - Flexible schedule. - Pathway to future roles. - Sense of purpose and community. #J-18808-Ljbffr