Paralegal, Legal Services

4 weeks ago

Vancouver, British Columbia, Canada College of Physicians and Surgeons of BC Full time

Paralegal Job Description at the College of Physicians and Surgeons of British Columbia

About the Role

This is a full-time, permanent position that reports directly to legal counsel. The paralegal will assist with case management of complex files involving serious matters, particularly those related to the remediation and discipline processes under the Health Professions Act (HPA) and the Health Professions Review Board (HPRB) files under section 50 of the HPA.

Duties and Responsibilities
  • Draft and manage legal correspondence, identifying issues for legal counsel to review.
  • Provide administrative support to legal counsel in preparation for Inquiry Committee meetings, including printing materials, reviewing materials for legal issues, preparing past action summaries, and coordinating with complaints staff.
  • Manage correspondence and scheduling, maintain templates and precedents.
  • Conduct legal research.
  • Ensure completeness of digital files and database.
  • Support legal counsel by preparing reprimands and undertakings.
  • Support the HPRB team; assist with primary record review, provide coverage during absences.
  • Provide administrative and legal support for reconsideration files and referrals to legal; identify legal issues and manage deadlines, maintain a master list of all outstanding requests/actions referrals.
  • Support legal counsel with managing serious complaint files, breach of practice condition files, and the triage of incoming HPRB files, including a detailed analysis and initiation of appropriate action steps.
  • Ongoing review, analysis, and management of assigned files, including sorting, indexing, categorizing, ordering, and organizing documents and data.
Skills and Qualifications
  • Paralegal certificate or diploma preferred, with a minimum of five years' work experience in a legal environment at a paralegal level.
  • Solid working knowledge of administrative law principles and procedural fairness.
  • Excellent written and oral communication skills, including legal drafting, editing, and proofreading.
  • Ability to dicta-type and record minutes of meetings.
  • Proficient at internet research and legal research databases such as Westlaw, LexisNexis, and Quicklaw.
  • Advanced technology skills, including mastery of word processing, spreadsheet, telecommunications, database, and legal research software.
  • Ability to work with discretion in preparing and handling information of privileged information, with attention to detail.
  • Critical thinking, analytical, and problem-solving abilities.
  • Ability to take direction, work both independently and as a team member.
  • Ability to multi-task and prioritize a large workload effectively in a fast-paced environment and simultaneously balance competing priorities.
  • Professional demeanor while communicating with internal and external parties.
  • Ability to demonstrate strong work ethic and initiative in a team environment.
  • Experience or interest in working on files involving medical and health-related issues.

This role includes liaising directly with CPSBC's registrar, deputy registrar, president, and various staff. Responsibilities also include legal drafting of reasons, decision letters, citations, settlement agreements, public notifications, and other formal legal documents, along with coordinating and summarizing investigative information.

The College of Physicians and Surgeons of British Columbia has been recognized as one of BC's top employers since 2011 and one of Canada's top 100 employers since 2014. Our goal is to attract, develop, and retain highly talented employees. We offer an excellent working environment, including a hybrid work-from-home/in-office model, opportunities for personal and professional growth, and a comprehensive benefits package.

The College is committed to our ongoing journey to be a diverse, equitable, and inclusive place to work. All interested applicants are strongly encouraged to apply, regardless of age, family or marital status, physical or mental disability, race, color, religion, place of origin, and ancestry, Indigenous identity, gender identity or expression, sex, sexual orientation, political belief, socio-economic background, criminal conviction, or any other characteristic protected by applicable law.

Acknowledging the rights and title of BC First Nations whose territories span across the province, we recognize that laws, governance, and health systems tied to lands and waters have existed here since time immemorial.

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