Physical Resources Manager

4 weeks ago

Kitchener, Ontario, Canada Campus Living Centres Full time
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The Manager, Physical Resources (On-Campus) supports all properties within the on-campus CLC portfolio from a facilities operation and maintenance perspective. This includes assisting properties with daily operational needs both on site and remotely, with a particular focus on building systems (mechanical, electrical, life safety, etc). This position balances daily tasks with defined mid to long term corporate mandates such as process improvement initiatives, contract management, and department policy & procedures.

The Manager, Physical Resources position requires an individual with a broad understanding of building systems (with specific experience with HVAC and electrical systems), contracts, specifications, and relevant codes. This position often works independently, therefore strong leadership, time management, and managerial skills are required.

2. Essential Functions and Basic Duties

1. Assist in the development of policies and procedures to meet the maintenance and operational needs of CLC;
2. Supporting the regular functions of the Physical Resources department;
3. Assist in preparing Request For Proposal packages, tendering projects and contracts, and reviewing quotes and proposals from contractors;
4. Cultivate and maintain existing and new relationships with contractors;
5. Assist with creating, organizing and facilitating required training and development programs for all maintenance employees;
6. Regularly visit each property to provide support, leadership and direction to staff, and to perform required audits and evaluations;
7. Oversee work order and preventative maintenance processes, and support maintenance management systems/software as required;
8. Update and maintain building system equipment lists, manuals, drawings, and documents;
9. Provide properties with specific information regarding codes and standards that apply to their property;
10. Foster strong partnerships with all properties and clients;
11. Review utility consumption on a monthly basis and provide further analysis when required;
12. Other tasks as assigned.

3. Performance Measurements

Performance will be primarily measured on the following factors:

4. Qualifications

Education:

• A diploma in a building systems-related field or an equivalent combination of education and experience;

• Additional accreditation in the facilities management field is a strong asset;

Skills/Abilities:

• A strong understanding of all aspects of facility operations, including mechanical, electrical, and fire systems for medium to high rise applications;

• Computer skills, including basic Microsoft office programs and maintenance management software;

• Highly developed oral and written communication skills;

• Ability to work in fast-paced environment and solve complex student, staff, and administrative problems;

• Must possess the ability to manage multiple projects at once;

• Demonstrated creativity, initiative and an ability to complete tasks;

• An ability to interact with all members of the student, client, and CLC community;

Experience Required:

• Minimum of three years of experience in a facilities management, building systems, project management, or construction;

• Proven leadership and management abilities including a capacity to train and supervise new and young professionals;

5. Working Conditions

Hours per Week: Scheduled 44 hours per week (may need to work more as required);
Indoor/Outdoor: Indoor: Office work; Outdoor: Regular site visits where noise, dirt, heights, and high temperature fluctuations may be present;
Level of Interruption: Moderate level of interruption;
Stress Level: Moderate overall stress level;
Travel Outside of Location: Regular travel required.

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