Executive Assistant

4 weeks ago

Victoria, Canada PFD Style Corp. Full time

Executive Assistant - Apparel Design and Sourcing

Company: PFD Enorsia Canada Corporation

Location: Victoria, BC

Reports To: Chief Executive Officer (CEO)

Employment Type: Full-Time (37.5 hours per week)

Compensation: $21–$25 per hour, plus benefits

Probation Period: 3 months

Start Date: Second week of December 2025, or mutually agreed upon date

Position Summary

PFD Enorsia Canada Corporation is seeking a highly organized and detail-oriented Executive Assistant / Office Administrator to support the CEO and oversee day-to-day business operations. This role combines executive support, office administration, and apparel sourcing coordination—ideal for candidates with experience in fashion operations, merchandising, or small business management. As this is a start-up, we are seeking candidates that can demonstrate experience in working in a small team.

The successful candidate will play a key role in managing communication, coordinating projects across Canada and overseas, maintaining documentation, and supporting the smooth functioning of business operations. The role is based primarily in Victoria. A valid driver’s license is strongly recommended.

Key Responsibilities

- Provide direct administrative and executive support to the CEO, including calendar, email, travel, and correspondence management.
- Prepare reports, presentations, and proposals; track follow-ups and project actions.
- Manage office logistics, vendor communications, and incoming/outgoing correspondence.
- Oversee document control and standardized templates for contracts, invoices, and purchase orders.
- Coordinate team meetings, agendas, minutes, and project updates across departments.
- Maintain operational oversight on project timelines, deliverables, and reporting.
- Support and update Standard Operating Procedures (SOPs) within the ERP and PLM systems.
- Manage onboarding of staff, vendors, and interns, ensuring systems access and compliance.
- Oversee software subscriptions and productivity tools, including ChatGPT Plus and marketing platforms.
- Liaise with IT vendors for system updates, troubleshooting, and license renewals.
- Handle procurement, inventory, and general office management responsibilities.
- Act as a communication bridge between Canadian operations and international sourcing offices (Bangladesh, Pakistan, etc.).

Qualifications

- 2+ years of experience as an Executive Assistant, Office Administrator, or in apparel/fashion operations.
- College or Undergrad degree (preferably from Canadian institutions)
- Strong organizational and multitasking abilities with attention to detail.
- Proficiency with Microsoft Office Suite and collaboration tools (e.g., Teams, Slack, Trello, HubSpot).
- Familiarity with ERP/PLM systems and document management best practices is an asset.
- Excellent communication skills, both written and verbal.
- Ability to work independently with sound judgment and discretion.
- Valid driver’s license and ability to travel weekly between Vancouver and Victoria.

Compensation & Benefits

- Hourly rate: $21–$25, based on experience
- 37.5 hours per week
- Comprehensive benefits package after probation
- Travel expenses for business trips covered
- Growth opportunities within an expanding company

How to Apply

Please submit your resume and a short cover letter outlining your relevant experience and why you’re a strong fit for this role to career@pfdstyle.com

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