Junior Landscape Contract Administrator

MBTW/WAI is a professional, multidisciplinary consulting and design firm providing services in landscape architecture, urban design, planning and architectural design guidance. Our full service, award-winning, Toronto-based firm is comprised of more than 50 staff members, with varying interests and talents. Collectively, we combine our broad range of experiences with state-of-the-art technologies and resources with the goal of providing our Clients with a unique perspective in the business of land planning, site design and development.

Position Description

The core function of a Junior Landscape Contract Administrator is to work in support of the firm’s provision of professional consulting services to a wide variety of public and private sector Clients. A Junior Landscape Contract Administrator shall work both individually and within the multi-disciplinary structure of the firm – providing contract administration support to MBTW/WAI projects with a focus on both in-house and site activities associated with the coordination, documentation, and review of construction projects of varying scales and complexities.

Key Responsibilities

A Junior Landscape Contract Administrator will be expected to successfully undertake the following roles and responsibilities:

Cooperatively undertake daily activities within a team reporting structure that includes: Senior Contract Administrators, Landscape Architects, Landscape Architectural Designers, Technical Staff, Project Managers, Senior Project Managers, Associates, Partners and a variety of specialized Administrative and Support Staff.

Review design drawings and specifications for clarity and consistency prior to initiating tender processes.

Assistance in all stages of Contract Administration Services, including (but not limited to):

Administration of contract tender processes – document preparation, release, tender period communications, bid assessment, Contractor negotiation and award of contract.

Fieldwork in support of construction administration activities.

Coordination, participation, and documentation of Site Review Meetings – held for the purpose of monitoring construction progress and schedules.

Preparation of contract administration document including: Contemplated Change Orders, Change Orders, Progress Payment Certificates, Certificates of Substantial Completion, Certificates of Final Completion and project close-out documentation.

Maintain project files including the organization of drawings, reports, and project correspondence.

As-built drawing preparation

Qualifications

2-5 years experience in either a professional office or landscape construction environment with either a degree in Bachelor of Landscape Architecture, Master of Landscape Architecture or a Diploma in Landscape Technology from an accredited Technical College or similar institution.

Additional education or certifications in Construction Administration, Health and Safety Training, and / or First Aid Training will be considered an asset.

Skills and Knowledge

Ability to review, understand and interpret construction drawings and specifications.

Proficiency with Microsoft Office.

Proficiency in data management

Additional skills that would be beneficial to potential candidates

Knowledge of CCDC 2 and CCDC 4 documents.

Working knowledge of design software, which may include: AutoCAD (latest version) / Sketch-up / In-Design / PowerPoint / Photoshop.

Additional Requirements

Please note that any Offer of Employment for a position that includes key responsibilities requiring extensive fieldwork may be contingent on the following additional selection criteria:

Daily access to a suitable working vehicle and a valid driver’s license.

The ability of the candidate to perform physical tasks associated with the key responsibilities of the position (as described in the job description and / or any supplemental hiring process). This may include the ability to work independently in a variety of environmental conditions, such as natural / remote areas, construction sites at various stages of completion and inclement weather – all within safe and reasonable limits.

Qualified applicants are invited to send a cover letter, resume and portfolio in confidence to contact2025@mbtw.com Human Resources Manager.

A minimum of two professional references are required.

We thank all those who submit applications; however, only those candidates selected for an interview will be contacted.

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