Distribution Coordinator, Deliveries

4 weeks ago

Toronto, Canada Elevation Pictures Corp. Full time

The primary focus of the Distribution Coordinator, Deliveries & Licensing is smooth and accurate inbound deliveries of film materials as well as the management of the rights management system overseeing over 500 catalogue items and 400 contracts and the respective metadata. This position requires a detail-oriented, proactive individual who can balance following direction with taking initiative and thrives in an environment with changing priorities. Strong communication skills are essential, particularly when engaging with senior leaders and external decision-makers. This role is a 6 month mat leave coverage with possibility to extend.

Responsibilities:

Inbound Delivery Management

- Act as a liaison with producers for the delivery of theatrical and post-theatrical assets, including DCPs, ProRes, and audio files and appropriate legal documentation.
- Track received elements and report weekly to team on status of assigned titles addressing any areas of concern or obstacles in receiving materials.
- Coordinate with the dubbing and marketing teams for the creation of localized assets
- Ensuring inbound delivery materials are delivered to the appropriate labs and internal contacts

Business Affairs

- Primary source for inputting Licensing and Acquisition agreements into Rightsline (Rights Management System)
- Maintain key release dates and metadata in Rightsline to feed into contract information and various documents that support the workflow of the company on the day to day
- Run, interpret and evaluate Licensing availability reports for the Licensing team and review any sales for licensing conflicts in a timely manner
- Submit Short Form License Filings to USCO and CIPO in a timely manner
- Track copyright filings within the designated schedule listing
- Draft and execute updated Lab Access Letters as needed

Requirements

Skills & Qualifications

- Attention to detail: the ability to manage multiple assets and ensure accuracy in tracking and reporting
- Initiative & problem-solving: capable of identifying issues and taking proactive steps to resolve them
- Adaptability: comfortable working in an environment with shifting priorities and tight deadlines
- Strong communication skills: able to effectively communicate with senior leaders and external partners
- Sense of urgency: ability to prioritize tasks efficiently and respond quickly when needed
- Organizational skills: able to effectively manage data, workflows, and multiple projects simultaneously with accountability towards hard deadlines

Experience (nice-to-have)

- Rights management
- Post-production

This role is ideal for someone who thrives in a dynamic, fast-paced environment and enjoys working across various teams to ensure smooth and efficient asset delivery. If this sounds like you, please send us your application.

Benefits

- Extended healthcare plan
- Cell phone reimbursement for business usage
- Access to film screenings during TIFF
- Hybrid work model in-office 3 days per week (Mon/Tues/Weds)

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