Project Administrator | Civil Engineering | Kitchener, London +

21 hours ago

Kitchener, Canada MTE Consultants, Inc. Full time

We are currently seeking a Project Administrator to join our Civil Sector, working out of our Kitchener or London offices.

The Project Administrator provides in-system project support, including invoicing and collections support to numerous Project Managers within the Civil Sector. The Project Administrator collaborates with the Billing Clerks and Accounts Receivable Clerk to ensure timely issuance of project invoices and collection of invoices. Project Administrators also provide administrative support to certain Dynamics functions such as opportunity and project openings, scope changes, and general project maintenance in system.

MTE Consultants is a multidisciplinary engineering firm that has been shaping Ontario since 1985 with offices in Kitchener, Burlington, Toronto, London and Stratford. Our services include civil and structural engineering, building and environmental science, and land surveying.

As a 100% employee‑owned company, our growth is driven by our commitment to client satisfaction and shared accountability. We collaborate with clients to enhance the communities where our friends, families, and neighbours live and work.

Responsibilities

- Complete opportunity openings and project openings, including WBS set up in Dynamics

- Complete scope changes as required in Dynamics

- Manage projects in Dynamics including phase management

- Prepare project invoicing instructions on behalf of Project Managers and work with Billing Clerks to finalize the invoice for the Project Manager’s approval

- Monitor WIP and AR aging and review with Project Managers monthly, all in accordance with MTE’s Billing Cycle procedure

- Follow up on outstanding invoices

- Liaise regularly with Accounting staff, including Billing Clerks, Accounts Payable, and Accounts Receivable

- Other related duties, as assigned

Requirements

- Post secondary education in engineering, finance, or project management

- 0-5 years’ experience in a similar role (including co‑op experience)

- Demonstrated experience in an engineering consulting environment is preferred

- Understanding of and experience working with project proposals, contracts, and budgeting

- Ability to work as part of a team and work well independently

- Familiarity with accounting principles and concepts

- Advanced knowledge of MS Office software including Word and Excel

- Experience with ERP systems, such as Dynamics

- Excellent attention to detail

- Strong organizational skills

What we offer

- Multi‑Disciplinary Expertise: Collaborate with engineers from various disciplines, scientists, and surveyors to broaden your skill set

- 100% Employee‑Owned firm with shareholder opportunities

- Competitive compensation, benefits, RRSP matching, Wellness Spending Account and performance bonuses

- Training and professional development opportunities

- Reimbursement for annual professional memberships

- Flexible work environment and work‑life balance

- Collaborative culture

- The opportunity to participate in various Social Committee events and community focused initiatives

Excited about what we do?

If you’re passionate about doing great work alongside a talented team, we’d love to hear from you.

We thank all applicants for their interest; only those selected for an interview will be contacted. No agencies, please.

MTE Consultants will accommodate the needs of qualified applicants under AODA legislation in all parts of the hiring process. Should accommodation be required, please notify our Human Resources department at hr@mte85.com.

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