Administrative Assistant

3 weeks ago

Cold Lake, Canada NES Fircroft Full time

Job Title: Administrative Assistant II (1 year contract)

Location: Site-Based (Oil & Gas)

Schedule: Monday – Friday

Overview:

We are seeking an Administrative Assistant II to provide administrative and coordination support to site Superintendents and site-based teams. This role is ideal for an organized, proactive professional who thrives in a fast-paced, industrial environment. This is a 1 year contract with high possibility of extension.

Key Responsibilities:

- Provide day-to-day administrative support to site leadership and field teams.
- Coordinate meetings, events, and training sessions, including logistics, scheduling, and materials preparation.
- Maintain and organize documentation, reports, and records using Microsoft Office Suite and SharePoint.
- Support data entry, tracking, and reporting in SAP and Excel.
- Assist with onboarding processes, communications, and general site coordination activities.
- Liaise with internal departments and external vendors as required.

Qualifications:

- 1–7 years of administrative experience, preferably within the oil and gas or industrial sector.
- Proficient in Microsoft Office (Excel, Word, Outlook, SharePoint); SAP experience an asset.
- Strong attention to detail, organization, and communication skills.
- Must have a valid driver’s license and personal vehicle to access the site.

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