Sr. Executive Assistant

3 weeks ago

Edmonton, Alberta, Canada TEEMA Full time
Job Title: Sr. Executive Assistant
Job ID: 77350
Location: Edmonton, Alberta – Hybrid

Overview:
Our client's Office of the Chief Information Officer is seeking a temporary backfill of a Senior Executive Assistant to the Vice President. The contractor will attend accelerated training with the incumbent Executive Assistant to prepare for her absence from March 31 to May 9, 2025. Due to the short duration and steep learning curve, the contractor will work closely with the Sr. Strategic Business Analyst (SSBA) to ensure that the deliverables of both positions are covered during the absence. The ideal candidate will be an experienced Sr. Executive Assistant who can quickly ramp up and support the Vice President and his technically diverse team.

What you will be doing:
Duties include, but are not limited to:

- Delivers coordinated management and administrative leadership of a variety of complex functions.
- Provides confidential administrative assistance to the VP for daily activities such as: communications (email, mail, visitors and calls), correspondence (emails, briefing notes, reports and presentation materials), calendar management and scheduling, travel arrangements and coordination with internal and external stakeholders.
- Supports the VP's participation in internal and external committees and meetings by providing related logistics, documentation, preparation and follow up.
- Coordinates appropriate representation at meetings in the VP's absence.
- Records pertinent information at meetings and tracks and conducts follow-up on action items where required.
- Maintains and assists in the updating of policies for the IS&T and HR areas.
- Prepares presentations, reports and other materials for internal and external audiences (e.g. presentations to the Executive Team or the corporate Board, weekly status reports from those reporting to the VP, meeting agendas and other requirements).
- May need to provide coverage for other EAs in their absence.
- Undertakes specific assignments by collecting, researching, analyzing and assembling relevant data, and preparing reports.
- Liaises with clients and staff at various levels across the corporation on behalf of the VP to achieve divisional goals and strategic planning objectives.
- Ensures high quality documentation, oversees timelines, tracks work requirements and follows up to ensure that deliverables are met.
- Manages the administrative components relating to special events or activities of the IST division.
- Upholds an effective, supportive and participative working environment.
- Supports the SSBA to deliver key tasks during the assignment, including financial reporting, accruals, annual strategic communications, budget preparation, as well as Board of Directors information collection, review and dissemination.

What you must have:

- Post-secondary education in office administration is highly desired, with a minimum of five years of progressively responsible administrative experience.
- 3+ years of professional experience providing executive-level support.
- Knowledge and understanding of common corporate office policies and procedures.
- Advanced working knowledge of Microsoft Office 365 (especially Teams, but also including Outlook, Word, Excel, PowerPoint, Forms).
- Knowledge of pension legislation and policies is an asset.
- Understanding of the impact of the applicable legislation on corporate obligations.
- Strong project and procedural management skills.
- Superior verbal and written communication skills.
- Excellent organizational and interpersonal skills.
- Good time management skills are crucial.
- Strong analytical, problem identification, critical thinking and problem-solving skills are vital.
- Sense of urgency is vital, with a proven ability to demonstrate tact and discretion in preparing, prioritizing, disclosing and handling information of a confidential, controversial and sensitive nature.
- Ability to be proactive, with confidence to make quick decisions without immediate supervision, while taking responsibility for their own actions.
- Ability to manage complex information flow and assignments to meet time-sensitive deadlines.
- Resourcefulness and the ability to make and maintain strong connections is vital.
- Ability to communicate effectively and confidently with all levels of staff, including senior management.
- Ability to deal with multiple functional areas and process owners.

#J-18808-Ljbffr

  • Sr. Transportation Manager

    4 weeks ago

    Edmonton, Alberta, Canada Global Executive Solutions Group Full time

    Position Responsibilities:Reporting to the Senior Vice President of Operations for a growing full-service 3rd party logistics provider. The organization is a growing asset based 3PL organization with a client base in warehousing services, transportation management, supply chain management, order fulfillment and labor needs.The Senior Transportation Manager...

  • Chief Medical Executive

    4 weeks ago

    Edmonton, Alberta, Canada Richardson Executive Search Full time

    We are seeking a visionary and dynamic Executive Director to establish and grow Pickleball Alberta, a new provincial sport association based in Edmonton. As the Executive Director, you will drive the organization's vision, oversee day-to-day operations, and collaborate with key stakeholders to expand the sport's reach and impact. Reporting to the Board of...

  • Chief Medical Executive

    5 days ago

    Edmonton, Alberta, Canada Richardson Executive Search Full time

    We are seeking a visionary and dynamic Executive Director to establish and grow Pickleball Alberta, a new provincial sport association based in Edmonton. As the Executive Director, you will drive the organization's vision, oversee day-to-day operations, and collaborate with key stakeholders to expand the sport's reach and impact. Reporting to the Board of...

  • Senior SR&ED Tax Accountant

    4 weeks ago

    Edmonton, Alberta, Canada ROSS Full time

    Take Your SR&ED Experience to the Next Level We are seeking a skilled Costing Accountant to join our Scientific Research and Experimental Development (SR&ED) team in Edmonton. As a member of this team, you will play a crucial role in helping clients maximize their SR&ED tax claims. About Our Client Our client is Canada's leading professional services firm,...

  • Executive Director

    6 days ago

    Edmonton, Alberta, Canada Richardson Executive Search Full time

    Get AI-powered advice on this job and more exclusive features.Direct message the job poster from Richardson Executive SearchVice President at Richardson Executive SearchTHE OPPORTUNITYAre you ready to lead and shape the future of pickleball in Alberta? We are seeking a visionary and dynamic Executive Director to establish and grow Pickleball Alberta, a new...

  • Senior SR&ED Tax Accountant

    4 weeks ago

    Edmonton, Alberta, Canada ROSS Full time

    Take your SR&ED experience to the next levelIndustry: Tax AccountingSpecialty: Scientific Research and Experimental Development (SR&ED)Title: Associate/Manager/Senior ManagerLocation:EdmontonDescription:Our client is Canada's leading professional services firm, providing audit, tax, financial advisory services and consulting. They provide a full range of...

  • Executive Director

    5 days ago

    Edmonton, Alberta, Canada Richardson Executive Search Full time

    THE OPPORTUNITYAre you ready to lead and shape the future of pickleball in Alberta? We are seeking a visionary and dynamic Executive Director to establish and grow Pickleball Alberta, a new provincial sport association based in Edmonton. This is a unique opportunity to build an organization from the ground up, providing strategic leadership and operational...

  • Executive Director

    4 weeks ago

    Edmonton, Alberta, Canada Richardson Executive Search Full time

    THE OPPORTUNITY Are you ready to lead and shape the future of pickleball in Alberta? We are seeking a visionary and dynamic Executive Director to establish and grow Pickleball Alberta, a new provincial sport association based in Edmonton. This is a unique opportunity to build an organization from the ground up, providing strategic leadership and operational...

  • Executive Director

    4 weeks ago

    Edmonton, Alberta, Canada Richardson Executive Search Full time

    THE OPPORTUNITY Are you ready to lead and shape the future of pickleball in Alberta? We are seeking a visionary and dynamic Executive Director to establish and grow Pickleball Alberta, a new provincial sport association based in Edmonton. This is a unique opportunity to build an organization from the ground up, providing strategic leadership and...

  • Executive Director

    2 weeks ago

    Edmonton, Alberta, Canada Richardson Executive Search Full time

    THE OPPORTUNITY Are you ready to lead and shape the future of pickleball in Alberta? We are seeking a visionary and dynamic Executive Director to establish and grow Pickleball Alberta, a new provincial sport association based in Edmonton. This is a unique opportunity to build an organization from the ground up, providing strategic leadership and...

  • Executive Director

    3 weeks ago

    Edmonton, Alberta, Canada Richardson Executive Search Full time

    THE OPPORTUNITY Are you ready to lead and shape the future of pickleball in Alberta? We are seeking a visionary and dynamic Executive Director to establish and grow Pickleball Alberta, a new provincial sport association based in Edmonton. This is a unique opportunity to build an organization from the ground up, providing strategic leadership and operational...

  • Senior SR&ED Tax Accountant

    4 weeks ago

    Edmonton, Alberta, Canada ROSS Full time

    Take your SR&ED experience to the next levelIndustry: Tax AccountingSpecialty: Scientific Research and Experimental Development (SR&ED)Title: Associate/Manager/Senior ManagerLocation: EdmontonDescription:Our client is Canada's leading professional services firm, providing audit, tax, financial advisory services and consulting. They provide a full range of...

  • Senior SR&ED Tax Accountant

    4 days ago

    Edmonton, Alberta, Canada ROSS Full time

    Take your SR&ED experience to the next levelIndustry: Tax AccountingSpecialty: Scientific Research and Experimental Development (SR&ED)Title: Associate/Manager/Senior ManagerLocation:EdmontonDescription:Our client is Canada's leading professional services firm, providing audit, tax, financial advisory services and consulting. They provide a full range of...

  • Executive Assistant

    2 days ago

    Edmonton, Alberta, Canada First Nations Health Consortium Full time

    Job Description Job Description Salary: First Nations Health ConsortiumEmployment OpportunityExecutive AssistantEdmonton, ABThe First Nations Health Consortium Ltd. of Alberta (FNHC) is hiring for the position of an Executive Assistant. Working to uphold Jordans Principle, FNHC provides a service coordination role in Alberta for all First Nations children...

  • Applications Engineer, Sr

    4 days ago

    Edmonton, Alberta, Canada Linxus Group Full time

    About the job Applications Engineer, Sr.Applications Engineer, Sr.About Our Client:A leader in providing innovative manufacturing solutions. With a commitment to excellence and customer satisfaction, they pride themselves on their competitive compensation packages, comprehensive health coverage, and dedication to employee well-being and professional...

  • Sr Sales Manager

    4 weeks ago

    Edmonton, Alberta, Canada Petro Papa Full time

    Petro-Canada Lubricants Inc. (PCLI), an HF Sinclair company is seeking a Senior Sales Manager. Reporting to the Regional Manager Sales Energy, the Sr. Sales Manager will be responsible for soliciting and gaining new lubricant sales while servicing existing accounts in the Northern Alberta geography. This position will focus on various commercial and...

  • Executive Assistant

    4 weeks ago

    Edmonton, Alberta, Canada eLogic Corporation Full time

    ABOUT WASTE LOGICWaste Logic Inc. (WLI) has 30+ years of experience in managing waste and recycling services for businesses throughout Canada. We have developed strong working relationships with over 150 service providers in the solid waste and recycling industry. Waste Logic assists clients to help create their own plans for sustainability, through levers...

  • Executive Assistant

    2 weeks ago

    Edmonton, Alberta, Canada Jobber Full time

    Do you have a passion for building an efficient work environment?Then Jobber might be the place for you We're looking for an Executive Assistant to join our People Team.Jobber exists to help people in small businesses be successful. We work with small home service businesses, like your local plumbers, painters, and landscapers, to transform the way service...

  • Executive Assistant

    2 weeks ago

    Edmonton, Alberta, Canada Aplin Full time

    We are seeking a highly skilled and motivated Executive Assistant & Corporate Administrator on behalf of our client, a dynamic and growing engineering consulting firm. This role supports the organization's two Directors by managing their administrative workload, streamlining communication, and handling personal and corporate administrative tasks.This is an...

  • Executive Assistant

    4 weeks ago

    Edmonton, Alberta, Canada The Mullings Group Full time

    The Mullings Group Search Canada is in search of an organized, reliable, and hands-on Executive/Personal Assistant ('EA/PA') to support the varying needs of a predominant business owner and entrepreneur. The EA/PA will be responsible for a wide range of administrative and bookkeeping duties, as well as providing varied support across several businesses and...