Administrative and Accounting Coordinator

3 weeks ago

Vancouver, Canada Robert Half Full time

Our client, a highly regarded professional services firm based in downtown Vancouver, is seeking an organized and proactive Office Manager to oversee day-to-day operations and ensure the smooth functioning of the office. This role is ideal for a resourceful individual who enjoys taking ownership, improving systems, and supporting a collaborative team environment.

About the Role

As the Administrative and Accounting Coordinator, you will play a key role in keeping the firm running efficiently. You will manage administrative operations, coordinate vendors, support accounting functions (including AP/AR), and serve as the go-to person for office initiatives. The successful candidate will thrive in a hands-on environment where initiative, attention to detail, and professionalism are valued.

Key Responsibilities

Office Administration & Coordination:

- Oversee daily operations, manage office supplies, coordinate vendors and building maintenance, and maintain a tidy, safe, and welcoming workspace.
- Support internal events, workshops, and communications, and assist with first aid and basic safety coordination (training provided if not certified).

Accounting & Financial Support:

- Prepare client invoices (project-based and recurring), manage accounts payable and receivable, organize cheque runs and deposits, and liaise with the external bookkeeping team during month-end close.
- Review reports for accuracy while maintaining confidentiality of all financial data.

Vendor, IT & Contract Management:

- Act as the main point of contact for IT issues and vendor communications, ensuring quick and efficient resolution.
- Track company assets and assist with contract preparation and review, ensuring accuracy and discretion.

Team & Leadership Support:

- Support scheduling, onboarding logistics, and internal communications.
- Handle sensitive and confidential information with professionalism and discretion.
- Contribute to a positive and collaborative office culture that reflects the firm’s values.

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