Law Office Adminstrator/ Bookkeeper

3 weeks ago

Victoria, Canada Newport Williams Full time

Position: Office Administrator / Bookkeeper

Type: Full-Time (Onsite- Downtown Victoria)

A boutique full-service law firm in Victoria is seeking an experienced office administrator and bookkeeper to oversee accounting, payroll, benefits administration, and general office operations. This is a central role that supports the day-to-day functioning of a well-established legal team. The position requires full-time in-office presence, especially during initial onboarding, to allow for smooth integration and collaboration within the team.

Key Responsibilities

- Manage full-cycle bookkeeping, including trust and general account reconciliations and financial reporting
- Administer in-house and third-party payroll, including vacation and sick leave tracking
- Oversee compliance with Law Society of BC trust accounting rules, reporting requirements, and audit preparation
- Manage group benefits and RRSP plans
- Coordinate with external service providers (IT, telecom, BC Online, LTSA)
- Maintain office systems including supplies, filing, and vendor relationships
- Optional: Provide backup paralegal support depending on interest and skillset

What We’re Looking For

- At least 8 years of experience in a legal or professional office environment (flexible for right candidate)
- Solid background in accounting or bookkeeping
- Familiarity with Law Society of BC trust accounting rules and compliance standards a must
- Proficiency with QuickBooks (experience with Clio is a bonus)
- Organized, self-motivated, and comfortable working independently

Compensation

- Salary commensurate with experience
- Group benefits and RRSP plan

This is a unique opportunity to join a collaborative and respected legal team in a role that combines financial stewardship with hands-on office operations. Please apply if you think you could be a fit.

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