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Legal Coordinator
1 hour ago
Legal Coordinator
We are committed to connecting Canadians through unique partnerships, our world‑class network and content Canadians love—and our innovative team is growing. We are looking for dedicated team members to join our Corporate team who have a genuine passion for making positive impacts on customers and the communities where we live and work. We have a variety of business units with exciting and meaningful work waiting for you, including Communications, HR, Legal and Corporate Affairs, Supply Chain, Finance, and Real Estate. If you are considering your next step, we have exciting opportunities waiting for you. Come build a rewarding career at Rogers and be a driving force behind our success story
The Legal Coordinator provides comprehensive administrative and organizational support to the Assistant Corporate Secretary and Securities & Corporate Law Clerk, Senior Legal Counsel and Senior IP Law Clerk. This role ensures the accurate preparation and distribution of board materials, coordination of meetings and maintenance of statutory records. It also provides essential support in managing and protecting the company’s intellectual property assets.
The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast‑paced environment.
What you’ll be doing:
Board of Directors Rogers Communications Inc. and Rogers Bank
- Board Material Management: Prepare and distribute board and committee materials via Diligent Boards.
- Maintain organized board portal documents and provide user training as needed.
- Meeting Coordination: Coordinate logistics for board and committee meetings, including boardrooms, catering, and seating plans.
- Director Support and Records Management: Maintain up-to-date director and officer records, including contact details and attendance; draft various resolutions and board compensation letters.
- Governance and Compliance: Develop and administer board surveys using Diligent to support governance practices.
Corporate and Securities
- Corporate Governance Documentation: Draft annual resolutions for Rogers and its subsidiaries; draft certified resolutions; manage minute book maintenance in collaboration with external counsel.
- Regulatory Filings & Compliance: Assist with drafting annual return filings and liaise with external counsel; support Schedule 1 Ownership return filings to ensure regulatory compliance.
- Records Management: Draft and maintain director and officer lists for Rogers and its subsidiaries, including French translations, and coordinate internal website postings.
- Board & Shareholder Support: Provide assistance with proxy circular matters related to Board of Directors; draft routine correspondence to clients and stakeholders.
- Technology & Systems: Proficient in DocuSign for secure electronic execution and Oracle for financial processing.
- Trademarks: Conduct trademark, common‑law, and other IP‑related searches as required; prepare, file, and manage trademark applications with the Canadian Intellectual Property Office (CIPO), including tracking prosecution deadlines, maintaining the due‑date system, and the CIPO deposit account for trademark‑related fees; monitor IP mailboxes and ensure timely receipt, logging, and distribution of CIPO correspondence and other IP communications; prepare trademark portfolio reports, including status, usage, and registration summaries across all business units, as needed.
- IP Licensing and Rights Management: Review third‑party licensing requests for use of the Rogers’ trademarks, logos, and other protected material; prepare first drafts of material use licenses for review by senior law clerk.
- Domain Name Portfolio Management: Assemble, review, and maintain Rogers’ domain name portfolio.
What you have:
- Post‑secondary education in legal or business discipline; 3–5 years relevant experience.
- Familiarity with regulatory filings and corporate record‑keeping.
- Experience in providing administrative support for Board of Directors Meetings.
- Knowledge of trademarks, copyright, and domain name management, with experience in handling filings, searches, and rights clearance.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office, PowerPoint, Diligent Boards, DocuSign, and Oracle.
- Strong organizational skills, strong record‑keeping skills, attention to detail, confidentiality, and ability to manage multiple priorities in a fast‑paced environment.
- Excellent communication and customer service focus.
What’s in it for you?
We believe in investing in our people and helping them reach their potential as valuable members of our team. As part of our team, you’ll have access to a wide range of incredible resources, growth opportunities, discounts, and perks, including:
- Discounts: Enjoy up to 50% off Rogers Services and Blue Jays Tickets, 25% off TSC items, and a 20% discount on all wireless accessories sold in Rogers stores.
- Company matching contributions to charities you support.
- Growth & Development Opportunities.
- Self‑driven career development programs (e.g., MyPath program).
- Rogers First: priority in applying to internal roles of interest.
Wellness Programs
- Homewood employee & family assistance program.
- Cognitive Behavioural Therapy (CBT) & Virtual therapy sessions.
- Low or no‑cost fitness membership.
Our commitment to the environment and diversity
Work for an organization committed to environmental protection. Strong commitment to diversity and inclusion with employee resource groups supporting equity‑deserving groups including groups representing People of Colour, 2SLGBTQIA+, Indigenous Peoples, Persons with Disabilities and Women. We all bring something different, and we know what makes us different makes us great.
To protect our people, brand and assets, a pre‑employment background check will be conducted. As part of our selection process, all candidates must clear a criminal background check. Additionally, a credit check and drivers abstract may be required depending on the role.
Schedule: Full time
Shift: Day
Length of Contract: Not Applicable (Regular Position)
Work Location: 1 Mount Pleasant (083), Toronto, ON
Travel Requirements: None
Background Check(s) Required: Canadian Criminal Record Check
Posting Category/Function: Legal & Legal Administration
Requisition ID: 331632
To support career growth, collaboration, and high‑performing teams, all Corporate Employees are expected to work onsite a minimum of four (4) days per week starting October 6, 2025, increasing to five (5) days per week effective February 2, 2026. We believe that in‑person connection strengthens our culture and drives industry‑leading performance.
At Rogers, we believe the key to a strong business, is a diverse workforce where equity and inclusion are core to making everyone feel like they belong. We do this by embracing our diversity, celebrating our different perspectives, and working towards creating environments that empower our people to bring their whole selves to work. Everyone who applies for a job will be considered. We recognize the business value in creating a workplace where each team member has the tools to reach their full potential by removing any barriers for equal participation. We work with our candidates who are experiencing a disability throughout the recruitment process to ensure that they have what they need to be at their best. Please reach out to our recruiters and hiring managers to begin a conversation about how we can ensure that you deliver your best work. You matter to us For any questions, please visit the Recruitment Process FAQ.
Posting Notes: Corporate
Location: Toronto, ON, CA
Being a Rogers team member comes with some great perks & benefits including:
- Health & well‑being benefits.
- Donation matching.
- Paid time off for volunteering.
- Wealth Accumulation including: Pension plan & Employee stock options.
- Generous employee discounts.
- Leadership development, Mentorship, and Coaching programs.
*available for full‑time and part‑time permanent employees, some restrictions apply
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