Operations Coordinator Northern Mat and Bridge

3 weeks ago


Grande Prairie, Canada Lac Seul First Nation Full time
POSITION PURPOSE

The purpose of this role is to be the administrative support for the Operations Department.

KEY AREAS OF RESPONSIBILITY & ASSOCIATED DUTIES

The Operations Coordinator works closely with Superintendents, Field Supervisors, Employees, and Customers and must ensure they are knowledgeable and consistently following Northern Mat & Bridge policies and procedures, OHS regulations, all applicable regulatory legislation requirements, and all site-specific client requirements where applicable.

KEY AREA: Development and Execution

DUTIES:

1. Log and track supervisor ticket errors or tardiness.
2. Approve daily crew time sheets.
3. Process and complete daily field tickets for accuracy and completeness.
4. Ensure all BOL's are uploaded, communicate to Transportation on missing BOL's for them to track down.
5. Make corrections to field tickets where necessary.
6. Identify problem tickets/supervisors to superintendent for resolution.
7. Check material table for accuracy and completeness, communicate any issues to Superintendents and/or Operations Manager.
8. Ensure Open Space has been uploaded, communicate to Superintendents and/or Operations Manager if not uploaded.
9. Enter material tables and all re-classifications within a yard into bridge market.
10. Communicate missing mats upon completion of a job demob.
11. Create daily field tickets and mat moves for jobs with no field supervisor/pick up and deliveries.
12. Create change orders when required for material damages and/or change of scope.
13. Monitor ticket approvals weekly and inform both the Operations Manager and Superintendents on outstanding approvals.
14. Field questions from A/R concerning field tickets and change orders.
15. Support front desk with answering the phone/door.
16. Other duties as assigned.

JOB REQUIREMENTS

COMPLEXITY
Maintaining relationships with all personnel to ensure close communication in a professional and courteous manner within Northern Mat & Bridge LP, and its various partnerships.

EXPERIENCE REQUIREMENTS

1. Experience working in an office environment.
2. 40+ wpm typing speed.
3. MS Office experience a must (Word, Excel, and Outlook).

EDUCATION REQUIREMENTS

1. Grade 12 education required.
2. Post-Secondary education in administration an asset.

OTHER SKILLS & ABILITIES

1. Ability to deal with customers.
2. Outstanding customer service and communication skills.
3. Ability to work with minimal supervision, self-starter.
4. Ability to work after-hours if applicable.
5. Above all, a positive attitude with an eagerness to learn new technology and advance yourself.

COMPENSATION
Compensation will be based on experience and qualifications. NMB offers a great employer-paid benefits package, health care spending account, Employee Family Assistance Program, Employee Stock Purchase Plan, and RSP matching plan.
This is a full-time, long-term employment opportunity; contractors will not be considered.
All IT requirements are supplied by the company.
NMB is an equal opportunity employer and a drug and alcohol-free workplace.

REPORTING RELATIONSHIPS

REPORTS TO: Operations Manager
Internal: Operations, Administration, Sales, Accounting
External: Clients, Contractors

Confidentiality: All Northern Mat & Bridge communication, inner workings, and documentation shall always remain confidential and the property of Northern Mat & Bridge.

This position is based out of our Grande Prairie Office, (8001 99 Street, Clairmont, AB T8X 5B1).

To apply for this role, email speterson@northernmat.ca with your resume and explain why you are interested in this position.

Feel free to contact Sue Peterson (speterson@northernmat.ca) or Leroy Batt (Lbatt@northernmat.ca) if you have any questions about the position or the process.

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