Executive Assistant

3 weeks ago

Kelowna, Canada TEEMA Solutions Group Full time

Overview

Our client is a well-established construction services firm known for delivering high-quality projects and exceptional client service. They are seeking a dynamic and resourceful Executive Assistant to support the Director in this newly created, high-impact role. As the first EA within the organization, this individual will play a pivotal part in shaping executive operations and becoming a trusted member of the leadership team.

Responsibilities

- Act as the Director’s strategic partner, overseeing communications, schedules, and key operational priorities with discretion and professionalism.
- Manage the Director’s calendar, meetings, and appointments
- Draft, review, and manage correspondence, emails, and documents
- Act as primary point of contact for internal and external stakeholders
- Prepare materials for meetings, presentations, and reports
- Organize and maintain confidential files and records
- Support operational initiatives and special projects
- Anticipate the Director’s needs and proactively address priorities
- Assist with travel arrangements and expense reporting as needed

Qualifications

- Experience supporting senior leadership in an Executive Assistant role
- Strong organizational, time-management, and multitasking skills
- Excellent written and verbal communication skills
- Professionalism, discretion, and high confidentiality standards
- Ability to work independently and proactively in a fast-paced environment
- Proficiency in Microsoft Office Suite, Google Workspace, and other productivity tools
- Industry experience in construction or related services is a strong asset
- Great energy and love the idea of working collaboratively and independently

Other Information

Why this role is important

- Be the Director’s first Executive Assistant, helping to define the role and processes
- Competitive salary with hybrid flexibility
- Direct impact on leadership operations and business priorities
- Opportunity for professional growth within a reputable, growing firm

Salary/Rate Range: $80,000 – $100,000

Thank you for your interest in this opportunity. If you are selected to move forward in the process, we will contact you directly. If you do not hear from us, we encourage you to continue visiting our website for other roles that may be a good fit.

For more information about TEEMA and to consider other career opportunities, please visit our website at www.teemagroup.com

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